PART A:
Works Matters |
1 |
A |
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To accord administrative approval to
(A) Lump sum
1 Works Plan Heads:
(i) Passenger Amenities (PH 53), Traffic Facilities PH 16, Track Renewal PH 31, Bridges PH 32, RSW –& L/Cs PH 29 , 30,
(ii) S&T Works (PH 33)
Other electrical works (PH-36) Traction Distribution Works (PH 37) Workshops incl Pus (PH-42)
Staff Quarters (PH 51) Amenities for staff (PH-52)*
Other Specified Works (excluding Rest House) – PH 64
Traing/HRD(PH-65)
including works related to CTIs | | |
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PART A:
Works Matters |
1 |
A |
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(iii) Railway Research (PH-18) (For RDSO only) | | |
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PART A:
Works Matters |
1 |
A |
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(A) 2 Machinery & Plant costing not more than Rs 50 lakhs each (PH 41) | | |
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PART A:
Works Matters |
2 |
B & A |
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To accord administrative approval to
(B) Out of Turn Works
2 M&P items
(C) To accord administrative approval to Deposit Works
Technical sanction to sub estimate/detailed estimates/ revised estimates for all the works including those sanctioned by higher authorities (GM /Railway Board etc )
(A) Works itemized in the works programme/RSP/M&P / LAW/LSWP/ Mini Law/Deposit /Composite Works (chargeable to both Railways and party)
(i) All works in (A) above except RSP and M&P items and chargeable to Capital,
Capital Fund, RRSK, Depreciation Reserve Fund, Development Fund, and Open Line Works Revenue
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PART A:
Works Matters |
2 |
II |
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For any Deposit Work: Administrative approval is required as per item 1 (C) above before any survey, planning/execution of the work Regarding Composite works (involving Railway and Deposit works both), the administrative approval of the Railway portion of the work is limited upto the values specified in Item 1(A ) above (ii) Rolling stock items provided in the Rolling Stock approved programme | | |
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PART A:
Works Matters |
2 |
iii & iv |
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1 Finance vetting is required 2 This power will also apply for sanction to sub-estimates or detailed estimates which may form part of a work, the abstract estimate of which has been sanctioned by higher authority 3 Excess over the abstract cost for works shall be governed by item 3 of SOP (Works matters) (iii) M&P as per sanctioned works iv) Survey estimates | | |
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PART A:
Works Matters |
2 |
B & C |
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(B) To incur expenditure on Trial and Experimental works (C) Sanction of estimate and administrative approval for work chargeable to revenue (Ordinary & Special) for which budget allotment has been made, during the current year |
Cs-View
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17-10-2018 |
Pc={ceiling (c) x 3} - throw forward (tf), instead of existing provision , pc={ceiling (c) x 1.5}- Throw forward , c = revenue budget allotted to a particular division/demand |
PART A:
Works Matters |
3 |
A (i & ii) & B |
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(D) Sanction of estimate and administrative approval for Environment related works using 1% provision of sanctioned estimates GMs – Full powers up to Rs 2 5 Crores Sanction to excess over estimates (Including those sanctioned by higher authority at the time of preparing revised/ completion estimates ) (A) For itemized works, and LAW/Minilaw items Other than M&P and surveys (i) Increase in cost due to escalation (ii) Increase in cost due to reasons other than escalation (B) Survey estimates including escalation and other than escalation both | | |
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PART A:
Works Matters |
3 |
C (i & ii) |
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(C) M&P estimates (i) Increase in cost due to escalation (ii) Increase in cost due to reasons other than escalation | | |
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PART A:
Works Matters |
4 |
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1 Finance vetting is necessary 2 Powers indicated for increase in cost due to reasons other than price escalation cover material modification also 3 Personal approval of GM with the personal concurrence of PFA is required in cases of material modifications costing above Rs 10 Lakhs each 4 These are the overall variations with respect to original sanctioned cost as included in the Budget at the time of sanction and cannot be exceeded even if more than one revised estimate is sanctioned 5 These powers are subject to the condition that the total cost (including the excess) does not exceed the powers of the original sanctioning authority The total cost including excess should be regulated as per the provisions contained in GM’s delegation of powers re-delegated under the columns 3,4&5 6 This delegation will not affect rules in force regarding Material Modification 7 These powers are subject to the restrictions stipulated in Codes, Railway Board’s letters and GM’s instructions from time to time 8 LS M&P estimates: In case, a detailed LS estimate exceeds the sanctioned cost during execution, it requires the sanction of DRM/CWM for any excess up to Rs 20 Lakhs, CME up to Rs 50 lakhs and if it exceeds Rs 50 lakhs, the same requires the sanction of Railway Board Material Modification in works estimated to cost at least Rs 2 5 Cr and above | | |
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PART A:
Works Matters |
5 |
A (i) |
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Works Contract for approved and sanctioned works- or supplies related to sanctioned works or zonal contracts (A) Calling of Tenders: (i) Open Tenders |
Cs-View
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12-12-2018 |
The minimum eligibility/qualifying criterion /criteria in the tender Document for selecting the tenderer should be precisely defined as per railway board guidelines In case of any modification to railway board's standard minimum eligibility criteria concurrence |
PART A:
Works Matters |
5 |
ii & iii |
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(ii) Limited Tenders from approved list for Works Contracts (iii) Special Limited Tender | | |
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PART A:
Works Matters |
5 |
iii(a & b) B (i & ii) |
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(a) Works of specialized nature (b) Works of urgent nature (B) Consultancy (i) Consultancy works for other than property development schemes from outside bodies including PPP projects (ii) Consultancy works for property development schemes i e , for commercial exploitation from outside bodies GM – Full powers in consultancy contracts with the concurrence of PFA upto Rs 10 Crore | | |
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PART A:
Works Matters |
5 |
C (i) |
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(C) Single Tender (i) in case of accidents, breaches involving dislocation to traffic | | |
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PART A:
Works Matters |
5 |
ii & iii |
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(ii) Works of specialized nature (iii) Any other situation | | |
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PART A:
Works Matters |
5 |
D & E(i, ii) |
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(D) Invitation of single tender in case of works pertaining to doubling, Traffic facility, New lines, gauge conversion and railway electrification projects, which are targeted for completion in the current financial year (E) Acceptance of Tenders: i) Open/Limited/ Special Limited ii) Acceptance of single tender | | |
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PART A:
Works Matters |
5 |
F |
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(F) To dispense with calling of tenders for works which are urgent in nature and to accept offers received in response to quotations | | |
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PART A:
Works Matters |
5 & 6 |
5(G) |
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(G) To call for and accept tenders for supply of sieved, dried sand packed into 30 - 50Kg Bags as per the specifications Signing of contract agreements including rider agreements in respect of tenders accepted by the competent authority for all types of contracts including | | |
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PART A:
Works Matters |
7 & 8 |
8(A & B) |
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Introduction of new SOR items in contract for works (A) Introduction of new non-schedule items in contract for works Without Finance Concurrence (B) Introduction of new non-schedule items in contract for works with finance Concurrence |
Cs-View
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17-10-2018 |
Finance concurrence is not requried subject to following : value of new items is less than Rs 5 lakh and percentage change in overall contract value is less than 10 pre cent |
PART A:
Works Matters |
9 |
A |
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Variation in quantities specified in contracts (A) Increase in quantities specified in the Contract |
Cs-View
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17-10-2018 |
Vetting of corrigendum/addendum in cases of variations of a works contract is not required when all following condition are being satisfed:
(1) Value of new items (SOR or NS) is less than Rs 5 lakh,
(2)percentage change in overall contract value is less than 10%
(3)Percentage change in all individual NS items is less than 25% |
PART A:
Works Matters |
9 |
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PART A:
Works Matters |
9,10,11 |
9(B), 11(A) |
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(B) decrease in quantities specified in contract Extension to the date of completion of contracts for works or supplies Advances to Contractors (A) Mobilization Advance | | |
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PART A:
Works Matters |
11 |
11(B)(C)(D) |
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(B) advance against new plant & machinery (C) (i) Release of Performance Guarantee ii) Refund of /Earnest Money and Security deposit of contractors (D) (i) Determination of amount of Liquidated Damages recoverable from contractors failing to fulfil contracts for | | |
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PART A:
Works Matters |
11 |
11(E) |
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works in accordance with Clause-17 B of GCC (ii) Levy of Token penalty recoverable from contractors while granting extension of contract under Clause 17 B of GCC (iii) Waiver of Liquidated damages /Token Penalty recovered from contractors (E) Forfeiture of Earnest Money Deposit and Security Deposit and encashment of Performance Guarantee for works | | |
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PART A:
Works Matters |
12, 13 |
13(A)(B) |
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To cancel/ Terminate contracts in accordance with the conditions of contract Revocation of termination of contracts (A) After issue of 48 hours notice but before issue of final termination notice in terms of clause 62 of GCC (B) After issue of final termination notice | | |
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PART A:
Works Matters |
14 |
14(A)(B) |
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(A) Re-appropriation of Revenue Grants (B) Re-appropriation of funds from one work to another under same plan head/ same source of fund in respect of Lumpsum works under Demand No 16 | | |
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PART A:
Works Matters |
14, 15 |
14(C,D), 15(A,B,C,D) |
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(C) Re-appropriation of funds from one work to another under same plan head and same source of fund for itemised works under Demand No 16 (D) Re-appropriation of funds from one plan head to another plan head/from one source to another source of fund in respect of itemised works under Demand No 16 (E) For Other Instructions on Reappropriation, Refer Annexure-E Special repairs (i e ) other than ordinary repairs and maintenance excluding repairs due to flood damages to - (A) Officer’s bungalows (B) Quarters for Group C & D staff (C) Other than staff quarters (D) Rolling stock | | |
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PART A:
Works Matters |
16, 17 |
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To sanction urgency certificate chargeable to special revenue Sanction to dismantlement of assets not proposed to be replaced other than dismantling/ permanently closing to public traffic of any open line section | | |
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PART A:
Works Matters |
18, 19, 20, 21, 22 |
21(A,B), 22(A) |
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Temporary arrangements at stations for festivals Transfer of machinery and plant from one station to another Payment of petty bills for demarcation of land (A) Compensation for cutting of trees of private parties (obstructing the view of railway signals, level crossings etc ) and damage to crops or other properties in the course of execution of railway works, And cutting/ trimming of trees connected with protection of OHE/safety of track (B) Advance payment to be paid to Forest Department for Cutting of trees, obstructing the view of railway signals, level crossing etc Lease of - (A) usufruct trees | | |
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PART A:
Works Matters |
22 ,23, 24, 25 |
22(B,C) |
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(B) rights for fishing in ditches etc in railway limits (C) cutting grass etc in railway limits Write off of ground rent Write off from the numerical returns of stores and tools and plant lost/ detected during stock verification (i e ) when no adjustment of value is necessary Write off of ballast found short during verification | | |
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PART A:
Works Matters |
26,27 |
27(A,B) |
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Adjustment of charges of credits relating to completed works after the completion report (CR) has been drawn awaiting sanction (A) Appointment of Arbitrator GM – Full powers AGM – Full powers (B) Acceptance of claims settled by arbitration award against any dispute arising out of a contract | | |
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PART A:
Works Matters |
27 |
27(C) |
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(C) Payment of claims decreed by the Court of Law | | |
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PART A:
Works Matters |
28, 29 |
28(A,B,C) |
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(A) classification of quarters for subordinate staff (B) conversion of vacant service building into staff quarters (C) to approve utilization of residential buildings as service buildings Payment to outsiders for supply of water to Railway in respect of Stations/ Colonies not having own source of supply or shortfall in supply | | |
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PART A:
Works Matters |
30, 31 |
31(A) |
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Water tap connection to outsiders including railway contractors doing Railway work Track Machines and small track machines (A) (i) for planned procurement of the componenets, spares, consumables and tools of heavy track machines (ii) for planned procurement of small track machines and its components, spares, consumables and tools |
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12-12-2018 |
Railways are clarified that "for planned procurement of small track machines and its components , spares ,consumables and tools" the delegation of power is available to dy/ce, sen/xen dealing with small track machines in headquaters offices as dy/cmm and smm respectively |
PART A:
Works Matters |
31 |
31(A) |
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PART A:
Works Matters |
31 |
31(B) |
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(B) (i) for emergency repairs and purchases of spares incidental to such repairs of heavy track machines | | |
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PART A:
Works Matters |
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PART A:
Works Matters |
31 |
31(B,C) |
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(B) (ii) Emergent hiring of road crane, vehicle/truck for break down maintenance of heavy track machines (C) Scheduled overhauling and for purchase of spare parts incidental to such repairs including reconditioning, repairs of heavy track machines | | |
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PART A:
Works Matters |
31 |
31(D) |
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(D) Overhauling/reconditioning/ repairs to small track machines and for purchase of spare parts thereof | | |
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PART A:
Works Matters |
31 |
31(E,F) |
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(E) To enter into AMC (other than Single Tender) for Track Machines/ Appliances/ Equipment other than office equipment (F) Annual Maintenance Contract for equipment including small track machines on single tender basis to be placed on OEMs / Authorised dealers of OEMs | | |
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PART A:
Works Matters |
31 |
31(G) |
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(G) Annual Maintenance Contract on single tender basis for Track Machines, equipment of Disaster Management viz HRE, HRD and 140 T DSL BD cranes, electronic equipment of SP-ART, SP-ARMV & Tower Wagon with OEM or their authorized agent with finance concurrence | | |
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PART A:
Works Matters |
32,33 |
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Disposal of dead and live trees by sale/auction Disposal of unserviceable wooden/concrete sleepers by auction or tender | | |
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PART A:
Works Matters |
34,35 |
34(A,B), 35(A) |
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(A) Purchase of seedlings/ saplings (B) Purchase of black/red soil, manure, flower pots, seeds etc , required for maintenance of Gardens including those within the workshop premises Acquisition of land- (A) against provision made in a sanctioned estimate | | |
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PART A:
Works Matters |
35,36 |
35(B),36(i,ii) |
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(B) in case of urgency To sanction payment of Arbitration fees and expenses (i) Retired Rly officers (ii) Serving Rly officers | | |
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PART A:
Works Matters |
37 |
37(A) |
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Notes for Item 36 1 Finance concurrence is not necessary for payment of fee to Railway arbitrators i e (Serving/Retired Rly officers) 2 Finance concurrence is necessary for payment of fee to outside arbitrators For item No (ii), the cost for Incidental charges viz Clerkage, Peon, Stationery, Stamps, and other misc expenditure shall be shared equally by the Claimant and the Respondent as per ESO can be sanctioned by PHOD/DRM 3 The incidental charges are exclusive of the fees indicated under Col (3) &(4) | | |
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PART A:
Works Matters |
37 |
37(C,D,E) |
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C) Safety related track maintenance works with technical approval of PCE D) Pest/rodent control in coaches and other locations (E) Outsourcing of Data Entry Operators 1 Outsourcing should be within the framework of policy guidelines issued by Railway Board or Headquarters from time to time 2 The outsourcing proposal inter alia should contain the following details: a Outsourcing shall be resorted to only in those areas where there is overall shortage of staff after redeployment of surplus staff wherever possible The outsourcing should be discontinued once the staff are made available b A zero-based review of manpower requirement shall be done keeping in view the yardsticks/ norms circulated by Board/Headquarters vis-à-vis sanctioned/ actual strength c The possibility of deployment of surplus/ medically decategorized staff of divisions/ units for these activities should be explored d The proposed gainful deployment of staff to be surrendered shall be brought out Resultant savings, if any due to outsourcing, should be clearly mentioned 3 Critical review and reduction in AAC of stores should be done to the extent outsourced (a) The requirement of outsourcing shall be concisely brought out in a statement jointly signed by Branch Officers of Executive and Personnel departments and the proposal should be got concurred in by Associate Finance and approved by PHOD/DRM/CWM as applicable The Personnel Officer signing the statement should not only ensure that the conditions at Sl Nos 1 to 2 above are fulfilled, but also ensures that there is no violation of Contract Labour Regulation and Abolition Act, 1970 in terms of Railway Board’s Letter No E(LL) 2005/AT/CNR/64 dated 10 11 2005 (b) the requirement of labour/men shall be critically assessed to keep the number minimum required, as minimum wages are being ensured The requirement shall not be as per Railway yardsticks (c) An estimate shall be processed for vetting of Associate Finance along with the proposal charging the expenditure to revenue as per extant codal provisions duly keeping in view the last accepted rates/rate analysis/ prevailing minimum labour rates fixed by respective Government authorities/mandatory payments such as subscriptions to ESI/EPF/ GST thereon (but not based on mean pay of Railway employees) No separate detail estimate is required as the proposal/estimate is already sanctioned by higher authority 4 In case of exigencies, quotation process can be resorted to sparingly, for works less than Rs 10 lakhs as per competency shown in Columns 3 & 4 Once | | |
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PART A:
Works Matters |
38 |
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sanction is obtained, the Acceptance of Quotation can be done as per the powers delegated vide item No 5(F) 5 The power of sanction to detailed estimate, calling and acceptance of tenders, signing of contract agreements, performance guarantee, security deposit, penalties, variations and termination, etc should be same as per the respective powers delegated under Works Matters 6 (a)The proposals of security require Associate Finance Concurrence and Sanction of CSC (b) The divisions are authorized to formulate an approved list of Security agencies for the outsourcing of Private Security on the division (c) CSC will circulate guidelines for formulation of approved list of Security agencies and terms and conditions of outsourcing including payment of minimum wages 7 The efficacy of the outsourcing contracts should be reviewed during mid-term of the currency and quarterly thereafter by the Executive and results put up for decision of the accepting authority to continue the contract In order to enable foreclosure, there shall be a special condition in the contract for pre-closure of the outsourcing arrangement with due notice 8 This delegation of powers does not include certain activities for which separate delegation is available elsewhere in the SOP (eg: Repairs & Maintenance of Plant & Machinery, entering into AMCs, , any work traditionally being done on contract basis on Division/ Workshop, hiring of vehicles, outsourcing of medical services, consultancy contracts or any other activity) Execution of various revenue and sanctioned works (in different Plan heads) is already outsourced , even before introduction of thisdelegation , outsourcing of these works should not get affected because of thisdelegation This item is not applicable for the works under various Plan Heads and regular Zonal and Maintenance works conventionally done through contracts 9 Necessary funds should be ensured throughout the contract period 10 Above list of outsourcing activities is indicative PHOD/CHOD may circulate detailed list as per requirement Repairs/AMC to Machinery & Plants including material handling vehicles (excluding motor trolleys and motor vehicles) including cost of spares incidental to repair (a) Expenditure on diagnosis of fault (b) Repair other than single tender basis |
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17-10-2018 |
Finance concurrence is necessary if expenditure exceeds Rs 25,000/- per occasion |
PART A:
Works Matters |
39 |
39(A) |
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(c) Repair on single tender basis with OEM or authorised dealer of OEM (d) Annual Maintenance Contract on other than single tender basis (e) Annual Maintenance Contract on Single tender basis with OEM or authorised dealer of OEM Repair /AMC of equipments (other than T&P and M&P) including rolling stock equipments, S&T equipments, electrical equipments, Engineering equipments etc (a) Expenditure on diagnosis offault | | |
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PART A:
Works Matters |
39 |
39(B,C,D,E,F) |
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(b) Repair other than single tender basis (c) Repair on single tender basis with OEM or authorised dealer of OEM (d) Annual Maintenance Contract on other than single tender basis (e) Annual Maintenance Contract on Single tender basis with OEM or authorised dealer of OEM (f) To enter in to AMC/SMC with OEM against rate contracts issued by Proction Units |
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08-04-2019 |
39(f)
To enter in to AMC/SMC with OEM against rate contracts issued by Proction Units |
PART A:
Works Matters |
40,41 |
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Hire of Plant and Machinery from outsiders or Govt Bodies in case of emergency Hiring of Trucks/Mini trucks/equivalent in the same segment as required for transportation of material on regular basis or on a case to case basis /for day to day maintenance of Track/Track machines/Bridges/electrical/mechanical/S&T assets and for supervisory staff in construction projects and workshops | | |
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PART A:
Works Matters |
42,43,44 |
42(A) |
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Licensing of Railway Land for giving connectivity to Private sidings to increase Railway earnings (A) Approving Temporary licensing of Railway land for short duration for activities including cultural and sports activities, commercial activities, concerning Railways & Melas, against payment of license fees Authority: 1 RB Ltr No 2004/LML/18/30 dt 13 05 2016 & 27 04 2004 and 2 RB Ltr No 83/W2/LM/18/87 dt 03 03 1987 To sanction expenditure on testing charges of steel, concrete cubes, ballast, soil, drinking water etc from Govt Institutions/ Govt approved laboratories Delegation of Powers in case of Service Contracts (inviting and accepting tenders) |
Cs-View
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17-10-2018 |
DRM-full powers upto 15(fifteen) days
remarks:
Finance concurrence is necessary
Guidelines contained in rly bd letter no 2004/lml/18/30 dated 13.05.2016 rly bd letter no 2004/lml/18/30 dated 27.04.04 and rly bd letter no 83/w2/lm/18/87 dated 03.03.87 to be followed |
PART A:
Works Matters |
45,46,47,48 |
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Projects to be undertaken on BOOT basis Entering into contracts/formal understanding in the prescribed forms for performance/ provision of the agreed services, etc , by Departments/ Statutory Bodies of the Central, State or Local Bodies (Municipalities, etc ) for Railway’s use and payment of fees and other amount there for as per the scale prescribed by the respective Authority Works undertaken in workshops for Government Departments and outside public bodies Issue of Work Orders for execution of a contract work against a zonal contract (Work-order values) | | |
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PART A:
Works Matters |
49,50,51 |
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Sanction to detailed estimates of works relating to industrial and coal sidings :- i) Private sidings where cost is wholly chargeable to deposit including repairs and maintenance subject to full deposit being made in advance and subject to observance of rules for deposit works ii) Assisted sidings included in the approved works program and for which funds are available COMPLETION REPORTS Sanction of completion report of works for which the original estimates are successively revised and sanctioned To sanction payment of compensation for damage to private properties in connection with surveys | | |
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PART A:
Works Matters |
57 |
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Sale of electricity from Railway Source to others inside the Railway premises i) For according approval to the proposal of sale ii) For entering into contract and signing agreements for sale of electricity after approval of the proposal by competent authority iii) Sanctioning temporary electrical connection to Railway Institutes and Railway Qrs on special occasions subject to recovery of charges with finance concurrence | | |
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PART B:
Medical Matters |
1 & 2 |
2(A) |
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Payment of fees to Government medical officers/private practitioners (Specialists/Super Specialists) for consultation/ professional service to Railway servants/beneficiaries and also to the persons injured in Railway accidents Expenditure on: Free diet to indigent passengers and trespassers undergoing treatment in Railway Hospitals as indoor patients | | |
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PART B:
Medical Matters |
2 |
2(B,C,D) |
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Road ambulance charges etc for conveyance of railway employees/beneficiaries (expenses may be managed from cash imprest) Transportation of passengers involved in train accidents/untoward incidences (expenses may be managed from cash imprest) Diet items in respect of Rly servants injured in the course of duty for such periods they remain as indoor patients in Rly /non-Rly Hospitals for one year if they are declared unfit permanently and discharged from service | | |
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PART B:
Medical Matters |
2 |
2(E,F) |
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Powers for procurement of additional lifesaving drugs from the market at the site of accident (Expense to be managed from cash imprest) Expenditure on referring of cases injured in train accidents and untoward incidence to government/ private hospitals and making on the spot payment thereof | | |
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PART B:
Medical Matters |
3 |
3(A,B,C) |
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Expenditure on: Uniform, clothing of St John’s Ambulance Brigade(SJAB) as per Brigade rules Other equipment (initial and renewal) for the use of SJAB and Brigade divisions Parade allowance | | |
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PART B:
Medical Matters |
3 & 4 |
3(B) , 4(A,B) |
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Expenditure on voucher/medallion for the candidates of SJAB a) Funeral expenses for indigent employees who die in railway hospitals b) Expenses on disposal of unclaimed dead bodies in railway hospitals | | |
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PART B:
Medical Matters |
4 & 5 |
4(C) , 5(A.B) |
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c) Transportation of dead bodies of Railway beneficiaries, who die in Railway Hospitals, in indigent cases To sanction reimbursement of medical expenses for treatment including pacemaker of railway servants / RELHS-97 and members of their families Under normal circumstances when referred by authorized Railway Medical officer to Govt including autonomous body hospitals and precede in accordance with his/her advice For treatment taken in emergency without proper reference by authorized Railway Medical Officer: (i) Private non- recognized/recognized hospitals | | |
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PART B:
Medical Matters |
5 |
5(C,D) |
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(ii) In Government hospital including Autonomous body hospitals that are fully funded from Govt funds but given autonomy for administrative purposes like AIIMS, NIMS (Hyderabad) etc ) Advance payment on estimate from Govt and other autonomous body* hospitals to sanction referral in emergency of Railway beneficiaries Advance payment thereof, to Private Non-recognized hospitals for treatment of referral in emergency if the treatment is neither available | | |
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PART B:
Medical Matters |
5 & 6 |
5(E) , 6.1.2 |
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at Railway hospital nor at recognised hospital GM – Full powers Sanctioning of advance payment for transplant of kidney 6 *Purchase of Drugs & Medicines & other items of Medical Stores i e Surgical instruments, dressings, appliances, X-ray films etc Note: * Procurement should be made through Medical Dept as per Drug Procuremnet Policy Delegation to be done accordingly GEM items By placing supply order directly by the Direct Demanding Officer on GEM Direct purchase of GEM items when urgently required or can be more conveniently obtained locally or from a nearer station (a) Drug & medicines (b) Other than medical stores like instruments, appliances, dressings, medical consumable & disposables (c) X-Ray films Non-GEM items: | | |
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PART B:
Medical Matters |
6 |
6.2.1 , 6.2.2 |
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Drugs and other consumable items of IRP-1995 or later edition: By open tender (a) By limited tender on normal circumstances (b) By limited tender in emergency | | |
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PART B:
Medical Matters |
6 |
6.2.3(A,B) , 6.3 |
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Single Tender: For proprietary article, where it is possible to certify that a similar medicine which could be used in lieu is not manufactured/ sold by any other firm in the country (PAC, 6/c In case of single tender for items where it has not been possible to certify that a similar item / which could be used in lieu, is not manufactured /sold by any other Firm(PAC/6A) (b) Procurement of non- disposable tools and plants, per case | | |
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PART B:
Medical Matters |
6 |
6.4 |
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Advance payment for purchase of consumable essential medical items like oxygen /Ethylene oxide cylinders and spare parts for medical equipment not appearing in GeM | | |
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PART B:
Medical Matters |
7 |
7(A,B,C) |
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(a) Local purchase of Drugs: for day-to-day local cash purchase of small quantity of medicines – patient-wise from panel of suppliers (b) Bulk purchase of drugs which are out of stock (excluding PCMD approved low money value items of annual indent) through quotations from the Firms which are registered at PCMD’s Office (b) (i) Bulk purchase of drugs which are out of stock but approved by PCMD in annual indent-through IREPS from the Registered Firms (c) Local Purchase of Serum and Vaccines |
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29-04-2019 |
2.Finance concurrence is not requried for 7(a),for others concurrence is requried above 25,000/-in each case
7.Procurement through IREPS for 7(b)
8.Quantity procured to be intimated to PCMD for deduction in annual indent for both7(b)&7(b) |
PART B:
Medical Matters |
7 |
7(D) |
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(d) Emergency purchase for items of medical stores like instruments, appliances, surgical dressing, X-Ray films etc and equipment repairs | | |
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PART B:
Medical Matters |
8,9,10 |
8(A,B) |
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(a) Purchase of blood for transfusion from recognized blood banks in emergencies (b) To sanction local purchase of blood and blood products from Non-Govt Institutions including vaccines Purchase of family planning medicines, publicity/advertising material and other conveyance related expenditure for camps Procurement of artificial limbs from Govt / recognized institutions, including advance payment therefor | | |
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PART B:
Medical Matters |
11,12 |
11(A,B), 12(A) |
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Drawl of advance for a) sterilization camp b) health/family welfare camps and other health promoting activity Incurring expenditure towards: a) Repair and servicing of X-Ray and other electric/ electronic therapeutic apparatus including other medical equipment & apparatus | | |
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PART B:
Medical Matters |
12 |
12(B,C) |
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b) supply of dietary articles: i) Open/Limited Tender ii) Single Tender c) Washing of linen Open/ Limited Tender | | |
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PART B:
Medical Matters |
12,13 |
12(D), 13(A,B,C) |
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d) Purchase of Milk for in-patients in Railway Hospitals a) Fixing up of contracts for transport of refuse and rubbish from railway premises including desilting of drains and septic tanks and similar other works b) Fixing up of contracts for disposal of hospital waste c) Invitation of advertised tender for matters necessary or incidental to sanitation in | | |
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PART B:
Medical Matters |
13 |
13(C) |
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2 Railway Colonies, Hospitals, Health Units where sanitation is under Medical Department and full/part time Health Inspectors are posted, with prior finance concurrence and specific availability of funds for the following items i Pest Control contracts ii Specialized contracts involving large components of mechanized cleaning iii Contracting one time cleaning of any area iv Invitation and acceptance of special limited tender for Disposal of Bio- medical wastes of Railway Hospital from agencies authorized by respective State Pollution Control Board (SPCB)/ State Government | | |
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PART B:
Medical Matters |
13,14 |
13(D) |
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d) Purchase of tools and plants required for carrying out various sanitation related activities such as pest control, large components of mechanized cleaning, etc Waiver of hospital charges in respect of non-railway patients | | |
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PART B:
Medical Matters |
15 |
15(A,B,C,D) |
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(a) Supply of Medical stores Imposition and waiver of penalties for failure to deliver medical stores within stipulated time (b) Acceptance of excess or shortage in quantities received against supply orders placed (c) Extension to the period of delivery (d) Cancellation of orders placed | | |
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PART B:
Medical Matters |
15,16 |
15(E), 16 |
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(e) Acceptance of stores dispatched after the expiry of delivery period by the consignee Admission of Non-Railway | | |
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PART B:
Medical Matters |
17,18,19 |
17(i, ii) |
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patients in Railway Hospitals Medical Boards-holding for i) AEMG ii) Invalidation Naked eye vision – relaxation of medical board Acceptance of gifts by Railway Hospitals on behalf of the medical department | | |
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PART B:
Medical Matters |
20 |
20(A,B) |
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a) Sanction for special diagnostic investigations including CT scan/MRI in non-railway identified institutions for service /consultation rendered for cases referred by AMA b) Referral of Rly | | |
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PART B:
Medical Matters |
20 |
20 |
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beneficiaries to Non-Railway Medical Institutions for PET Scan | | |
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PART B:
Medical Matters |
21,22,23 |
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To sanction the cost of special drugs for TB/AIDS patients treated in non-railway sanatoria /hospitals Sanction of estimates for purchase of medical equipment Replacement/addition of small medical equipment, apparatus, appliances including instruments, spares and accessories for Hospital and Dispensaries chargeable to revenue | | |
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PART B:
Medical Matters |
24 |
24(i,ii,iii) |
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i) of articles of glass broken in transit ii) through condemnation or destruction by burning all linens iii) by throwing away at site, scrap articles of no value | | |
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PART B:
Medical Matters |
24 |
24(iv) |
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iv) of tools & plant material & stores in respect of drugs (including expired date medicines) and technical medical equipment for medical stores viz fire and other acts of God, book losses of stores, material & tool plants i e losses discovered at periodical & special stock verification generally traceable to errors in accounting & impossible to bring home to individual responsibility (iv) a) When a railway employee is in any way responsible (iv) b) When a railway employee is not in any way responsible | | |
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24,25 |
24(v), 25(A,B,C) |
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(v) To condemn & destroy articles of sanitary stores which have been soiled with night soil (a) Purchase of Items for accident relief medical equipment including First Aid articles (b) Replacement of sugar, tea, coffee, K Oil & Spirit Methylated in Emergency (c) Cash Imprest for medical officers in charge of ART/ARME | | |
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PART B:
Medical Matters |
26 |
26 |
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Purchase of Medical Books and Journals | | |
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PART B:
Medical Matters |
27,28 |
28(A,B) |
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Hiring of Ambulances for Hospitals 28 Invitation and acceptance of tenders for supply of catering items including cooked food and milk to hospitals (a) Calling of Tenders (b) Acceptance of tenders | | |
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28,29 |
28(C) |
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(c) Signing of contracts Supply of Dietary articles for Railway Hospitals by spot purchase committee | | |
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PART B:
Medical Matters |
30,31,32 |
30,31,32 |
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To call and accept limited tenders for sale of waste fixer Hypo solution, waste exposed X-Ray Films, empty bottles, and tins Miscellaneous expenditure (other than Photographic materials) like (1) Death Certificate and Jury reports (2) Dhobi Charges (3) Expenditure incidental to PFA work (4) Expenditure incidental to Drug Analysis and similar other tests performed in Government or Private Institutions Payment of incidental expenditure for Blood Donation Camp (inside as well as outside hospital) | | |
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PART B:
Medical Matters |
33,34,35 |
33,34,35 |
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Purchase of Crockery/ Cutlery linen / napery / Glassware, cooking servicing articles in urgent cases on limited tender basis for hospitals/ Dispensaries where indoor patients are being treated Procurement of items under Mass Media Charges for testing of drugs, medicines, other medical items and water and food samples in Govt laboratory/ Pvt laboratory | | |
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PART B:
Medical Matters |
36,37 |
36(A,B) |
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(a) Condemnation of machines and instruments belonging to Medical department (b) Condemnation of unserviceable petty articles (Medical & conservancy) To sanction the incurring of expenditure on hiring of | | |
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PART B:
Medical Matters |
37,38,39 |
37,38,39 |
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Ambulance service, taxi, or other conveyance for shifting the sick/injured railway beneficiaries in emergent cases to Railway Hospitals/ Health Units Non-recognized non-Railway Hospitals on referral by Railway Medical Officers To organize refresher/ induction courses for Doctors/Para-Medical/ Health staff (a)To refer cases and to accept bills issued by Military Hospital, Pune, or other Govt Hospitals towards provision of Artificial limbs & hospitalisation charges of Rly employees & family members injured on duty or outside duty and their renewal from | | |
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PART B:
Medical Matters |
39,40,41,42 |
39(B) |
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time to time (b) To sanction artificial limb appliances and payment thereof to the Railway employee and members of their family both in the case of injured and non-injured on duty Recovery of Hospital charges Temporary arrangement at stations for coping with needs on account of extra ordinary traffic due to any Mela Petty purchases in emergency for rubbish carts, night soil carts, bins, buckets, dustbin etc required in connection | | |
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PART B:
Medical Matters |
42,43,44,45 |
42,43,44,45 |
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with conservancy arrangements on the lines, the emergency being recorded specially Payment to outside agencies accredited by Atomic Energy Regulatory Agencies lime M/s Bhaba Atomic Research Centre for monitoring the radiation received for staff working in the radiology department To sanction expenditure on Taxi for transport of patient from Railway Hospital to Railway hospital/Institutions of specialized treatment and back from hospital imprest cash whenever hospital Ambulances are out of order or not readily available Contribution/subscription to Medical Institution if | | |
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PART B:
Medical Matters |
45,46,47,48 |
45,46,47,48 |
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Medical aid is rendered by such Institution to Railway employees Appointment of Junior Residents (House Surgeons) To sanction works contract and purchase order for procurement of medical implants such as hearing aid, Bi-Pap/C-Pap and other implants to be purchased for supply/implant to the patients & other hospital related items Re-engagement of Part-time Dental Surgeons and that of part time lady doctors for a period up to 5 years (terms not exceeding one year each) | | |
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PART B:
Medical Matters |
49 |
49(A,B) |
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(a) To enter into Annual Maintenance Contract for medical equipment on single tender basis to be placed on OEMs/Authorised dealers (b) To enter into Annual Maintenance Contract for medical equipment through limited tender basis | | |
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PART B:
Medical Matters |
50,51,52 |
50,51,52 |
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To sanction occasional purchases of ice in summer for heat stroke cases for preserving sera and vaccine and for developing of X-Ray films To sanction engagement of special nurses when considered necessary in railway or other Govt Hospitals after reviewing LR availability (a) Procurement of VVI Pace – Maker i As Reimbursement - To a beneficiary on production of valid documents and on the recommendations of A M O in case the implantation has been done at govt /Pvt Hospital in emergent circumstance ii Single Chamber Pace Maker with or without Rate Response (Including Pacemaker; Leads; Accessories & all | | |
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PART B:
Medical Matters |
52,53 |
52,53 |
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associated Hospital Charges iii Double Chamber Pace maker: with or without Rate Response (Including Pacemaker; Leads; Accessories & all associated Hospital Charges (b) On Bill System: The Administrative authority directly making the payment to the supplying agencies in Planned/Elective Cases Powers of reimbursement of cost of Intraocular Lens Implantation (i) Powers for reimbursement of Intraocular Lens Implantation for Railway beneficiaries in Government hospitals as referred case | | |
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PART B:
Medical Matters |
53 |
53 |
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when facilities for this procedure are not available in Railway Hospital or in complicated high-risk cases (ii) Powers for reimbursement of Intraocular Lens Implantation for Railway beneficiaries in Government hospitals without referral from AMO when facilities for this procedure are not available in Railway Hospital or in complicated high-risk cases (iii) Powers for reimbursement of Intraocular Lens Implantation for Railway beneficiaries in non- Railway/non-recognized Hospitals in complicated high-risk cases only as referred case (iv) Powers for reimbursement of Intraocular Lens Implantation for Railway beneficiaries in non- Railway/non-recognized Hospitals without referral | | |
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PART B:
Medical Matters |
54,55,56 |
54,55,56 |
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from AMO in complicated high-risk cases or in complicated high-risk cases Reimbursement of medical expenses for Breast implants prosthesis Repair of Audio Visual equipment available in hospitals To sanction estimates chargeable to revenue (ordinary & special) for which budget allotment has been made for works related to smooth working of hospital and in emergency where the concerned works Dept is not able to take immediate action | | |
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PART B:
Medical Matters |
57,58,59 |
57,58,59 |
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Invitation of tender for repair of oxygen points and suction points in hospitals by open/limited tender (i) Powers for reimbursement of Dental procedures undertaken by Railway beneficiaries in Government hospitals or Government college (ii)Powers for reimbursement of Dental procedures (Listed in the C G H S list only) undertaken by Railway beneficiaries in Private non- recognized hospitals Engagement of doctors as contract medical practioners (including part-time dental | | |
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PART B:
Medical Matters |
59 |
59 |
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surgeons and part-time lady doctors) | | |
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PART B:
Medical Matters |
60,61 |
60,61 |
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Engagement of doctors as honorary visiting specialists (HVS) Engagement of para-medical staff on contract basis | | |
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PART B:
Medical Matters |
62,63 |
62,63 |
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Sanctioning for transplant of liver Empanelment of Private Hospitals for referral GM- Full Power with Finance Concurrence (personal sanction of GM is required) | | |
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PART C:
MISCELLANEOUS MATTERS |
1 |
1(A) |
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Cash Imprest (A) Sanction of cash imprest to Officers and supervisors | | |
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PART C:
MISCELLANEOUS MATTERS |
1 |
1(B) C (i,ii,iii,iv) |
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(B) Stores imprest (C) Cash Imprest for Specific Purposes (i) For purchase of petrol for track welding purposes (ii) For purchase of petrol for starting of DG sets (iii) For purchase of kerosene, petrol, HSD for track machines (iv) For loading of franking machines by postal authorities | | |
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PART C:
MISCELLANEOUS MATTERS |
1,2,3 |
1(c(vi,vii)) |
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(vi) Postage of letters through Courier Service (vii) Imprest for LPG Cylinders Purchase of rubber stamps, office seals, special seals, embossing seals etc 3 Purchase, and hiring of office machines like Photocopiers, Printers, Scanners, fax or any other equipment certified as office equipment Chargable to Revenue | | |
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PART C:
MISCELLANEOUS MATTERS |
4,5,6 |
6(A) |
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Supply of brief cases/laptop Bag/Sling bag Transfer of railway quarters from one department to another Sanction of expenditure on (A) Ceremonial occasions |
Cs-View
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25-01-2019 |
1.finance concurrence is necessary
2.Stipulation of annual ceiling for various units/officers shall be done by DGM/G of the zonal railways as prescribed by board from time to time |
PART C:
MISCELLANEOUS MATTERS |
6,7,8,9 |
6(B) , 9(A,B) |
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(B)Other important functions which are attended byPresident/Prime Minister/Ministers of Railways Sparing of railway materials such as tables, benches, PCs etc to railway schools, institutes etc Payment of bill for transhipment/ unloading of sick wagons including those involved in accidents (A) Contingent office expenditure (B) Withdrawal of amounts in advance to meet the contingent expense pertaining to Parliamentary/ other Committees including providing transportation | | |
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PART C:
MISCELLANEOUS MATTERS |
9,10 |
9(C), 10(A,B,C,D) |
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(C) Local purchase of stationery Expenditure at accident site or damages due to floods, breaches cyclones earth quakes, bandh/hartal/strike etc (A) Providing food, drinks, and transport of injured passengers to hospitals and to stranded passengers (B) Food and drinks for staff attending to breakdown duties (C) Sanction of expenditure to supply food to labour temporarily employed in accidents/breaches for transhipment (D) To incur expenditure on setting up Camp, lighting, and transhipment arrangements on breaches and accidents | | |
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PART C:
MISCELLANEOUS MATTERS |
10,11 |
10(E), 11(A,B) |
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(E) Hiring of road mobile, restoration machinery like Bulldozers, road cranes etc from outside agencies Payment of Charges for: (A) Physical/ Metallurgical/ Chemical/Forensic analysis of samples or test of articles or materials and calibration of instruments by (i) Govt labs and Govt approved lab or Govt Institutions/ Chemical Examiner/other Govt agencies (ii) Other outside agencies (iii)To sanction advance payment against proforma invoice towards physical, metallurgical & chemical analysis of samples or tests of articles or materials & calliberation of instruments (B) Statutory testing/ Certification of fitness as | | |
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PART C:
MISCELLANEOUS MATTERS |
12 |
12(A,B,C) |
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per pollution control act, Factories act etc for Road Mobile Cranes, Material handling equipment, Pressure vessels in Workshops, C&W depots, Diesel/Elec Loco Sheds (A) Hiring of railway quarters to outsiders (B) Leasing of private buildings for residential/office accommodation for non- gazetted staff (C) (i) Hiring of private building for use as residence within the ceiling rent fixed by Board for officers in various grades | | |
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PART C:
MISCELLANEOUS MATTERS |
12,13,14,15 |
12(C), 13(A,B,C) ,15(A) |
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(C) (ii) for the payment of advance rent Office bicycles (A) Repairs and maintenance (B) Condemnation, (C) procurement on replacement and additional account Payments and execution of agreements for supply of electric energy from supply authorities Condemnation and disposal of (A) Petty articles, T&P, |
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01-12-2019 |
1.if in the option of the PHOD/DRM the cost of sending the material to the nearest stores depot or even the cost of processing for sale is likely to exceed the cost likely to be relized by sale, the material may be destroyed/disposed of locally through tender sale in the presence of the accounts representative following the prescribednorms/procedure
2.The powers delegated for destruction are only in respect of those items which in the option of the sanctioning authority are of trivial value and unsaleable
3.No article condemned by one officer should be disposed of by the same officer ,excepting those coming under para-2314 of stores code
4.List of items for disposal by sr supervisors is as per railway board letter no.2017/trans/01/policy/stores dt.05/01/2018 |
PART C:
MISCELLANEOUS MATTERS |
15 |
15(B,C) |
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Instruments etc other than office equipment (B) For office equipment (C) Condemnation of M&P including vehicles & ambulances | | |
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PART C:
MISCELLANEOUS MATTERS |
16 |
16(A,B) |
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(A) Repair (including servicing, lubrication, and oil changes etc of motor vehicles by local firm) to motor trolleys, motor vehicles by authorized/ local firms of repute (B) Repairs/Diagnostics/ Refurbishing/Rehabilitation / Caliberation of tools & plants and office equipments (For M&P items, refer to Para 38of Works Matter) | | |
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PART C:
MISCELLANEOUS MATTERS |
17,18,19 |
19(A) |
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Temporary service connection or strengthening thereof in railway premises, supply of energy for short periods on special occasions / social functions favouring serving employees or employee’s associations in railway premises Provision of LPG connection and procurement of Acetylene and Oxygen cylinders in ART To enter into annual service/maintenance contract for office equipment and other equipment through tender/quotations (A) For all equipments, T&Ps (other than Office Equipments) | | |
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PART C:
MISCELLANEOUS MATTERS |
19 |
19(B) |
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(B) For office equipment, such as duplicators, Photo copier machines, Franking machines etc | | |
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PART C:
MISCELLANEOUS MATTERS |
20 |
20(A) |
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Replacement/ addition to small items of equipment for Gangmen, train examiner, stations, offices, tools and plant, jigs for maintenance, safety equipment and equipment in RPF and fire service stations (other than medical equipment, computers, etc ) (A) (i) Replacements/ additions chargeable to revenue including T&P for Workshops like Gauges, Power Tools, Measuring Instruments, etc (ii) Replacements/ additions of items not chargeable to revenue provided for in the | | |
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PART C:
MISCELLANEOUS MATTERS |
20 |
20(B) |
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sanctioned estimates (B) (i) Repairs to furniture/furnishing items (ii) Replacement of furniture/furnishing items | | |
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PART C:
MISCELLANEOUS MATTERS |
20,21 |
20(C), 21(A) |
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(C) (i) Purchase of new furniture/furnishing items on additional account for running rooms, retiring rooms, waiting rooms/halls rest houses, RPF Barracks Crew/Guard/TTE lobbies, Stations, Hospital, Training Insttitutes, Offices etc (ii) Purchase of furniture provided for in sanctioned estimates for newly created assets (A) Purchase of blank invitation cards and covers | | |
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PART C:
MISCELLANEOUS MATTERS |
21,22,23,24 |
21(B), 24(A) |
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for printing in emergent cases (B) Printing of publicity material such as leaflets, folders, stickers and posters including invitation cards, brochures and handouts etc Grant of way leave facilities/easement rights Disposal of unserviceable and scrap materials (other than scrap wooden sleepers) by tender or auction (A) Sale of redundant | | |
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PART C:
MISCELLANEOUS MATTERS |
24,25 |
24(B) |
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buildings/structures not required by the Railway through tender or by auction (B) Sale of empty gunny bags through tender or by auction Sale of waste paper | | |
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PART C:
MISCELLANEOUS MATTERS |
26 |
26(A,B) |
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(A) Write-off of losses of stores, tools, and plant (B) Write-off of the difference between the invoiced quantity and issued quantity of coal, coke, and HSD oil at main depots | | |
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PART C:
MISCELLANEOUS MATTERS |
27,28,29 |
27(A,B.C) |
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Write-off of demurrage charges on railway coal loads (A) Due from fuel handling contractors (B) Due to departmental reasons (C) Write Off of all losses of shortage of service Postage stamps Payment of ex-gratia relief to passengers killed/injured in train accidents Payment to municipalities or Government/local bodies towards registration/license fees, taxes etc | | |
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PART C:
MISCELLANEOUS MATTERS |
29 |
29(A,B,C,D,E,F,G,H,I) |
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Payment of water cess/road taxes to the Central/State Full powers Govt Registration Fees, Wheel Tax, Smart Card on Motor Full powers vehicles Fees for driving licenses for motor drivers Taxes, Octroi, Levies, Sale taxes Fees for obtaining or renewal of plumbers licenses License fee for Workshops Payment of service connection charges to Full powers WBSEB/CESC and all other electricity supplying authorities Payment of registration charges U/S 7 of contract Full powers labour act 1970 Charges for analysis of PCE effluent sample by ceiling of Rs 2 annual ceiling of Rs 1 upto annual ceiling of WBPCB / Bihar/Jharkhand/UP/MP | | |
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PART C:
MISCELLANEOUS MATTERS |
30,31 |
31(A,B,C) |
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Payment of statutory fee to factory inspectorate/ Pollution Control Board/similar Statutory Bodies etc of Central/State governments, Condemnation of wagons and coaches (Powers for coaches also apply to EMU, DEMU, Trainset, MEMU, Tower Cars, SPART, ART, ARMV and other special type of coaches Their codal life may vary ) (A) Overaged wagons and coaches (B) Under aged coaches (i) involved in accident (ii) Coaches which come for POH with residual life less than one POH cycle if found beyond economic repairs (C) Under Aged Wagons (i)All accident damaged wagons and vacuum Brake stock | | |
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PART C:
MISCELLANEOUS MATTERS |
31 |
31((ii,iii,iv) |
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(ii) Non-accident air brake stock of more than 25 years of age (iii) Non-accident air brake stock of the age 25 years or less (iv) Condemnation of over- aged Diesel / Electric Locomotives | | |
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PART C:
MISCELLANEOUS MATTERS |
32,33 |
32(A,B) |
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(A) To call for Open Tenders for contracts in connection with Linen management, washing and supply of Bed Rolls i e , Bed Sheets, Pillow Covers, Blankets, Towels, Curtains etc (B) Condemnation of Bed Rolls/Mattresses /furnishing items/furnitures Emergent Repairs to Tower Cars including spares incidental to such repairs | | |
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PART C:
MISCELLANEOUS MATTERS |
34,35,36 |
34,35,36 |
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To sanction of rewards to persons other than Railway Employees, who have done exemplary work in averting accidents and saving passengers life To exercise the powers of “Head of Office’ in respect of ordinary contingent expenditure mentioned in paras 1011, 1015, 1043, 1044 & 1045 of Financial Code Vol I Payment of Subscription for Cable TV connections for all Officers Rest Houses/Other units etc | | |
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PART C:
MISCELLANEOUS MATTERS |
37,38,39 |
37,38,39 |
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Sanctioning of Procurement & signing of Non- Stock demands for procurement of Rolling Stock maintenance spares and maintenance spares for other assets connected with train operation (including linen) & other departmental assets, consumable for other M&P Grant of monetary award to the members of the RPF/ rewards to other railway servants for gallantry/averting accidents for giving clues for detection, apprehension of offenders, criminals, or corruption cases 39 Technical Books / Newspapers and Training Centres (A) (i) Purchase of Technical books, technical periodicals, and digitized books |
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17-10-2018 |
ITEM NUMBER-37
Vetting of non-stock requisitions is necessary beyond Rs 2.5 lakhs for non safety items and Rs 10 lakhs for safety items |
PART C:
MISCELLANEOUS MATTERS |
39 |
39(A) |
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(ii) Purchase of newspapers, other periodicals, e-books and e-periodicals in CD or mail format & Electronic media | | |
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PART C:
MISCELLANEOUS MATTERS |
39 |
39(A) |
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(iii) For RDSO & CTIs Only Technical Books and Newspapers | | |
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PART C:
MISCELLANEOUS MATTERS |
39 |
39(B,C) |
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(B) Purchase of Sports materials including provision of Gym (at Barracks, Training Academy, Training Centres) (C) Newspapers and magazines for running rooms, TTE rest rooms & RPF/RPSF barracks and SIB & CIB Units | | |
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PART C:
MISCELLANEOUS MATTERS |
39,40,41 |
39(D,E), 41(A) |
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(D) Books, periodicals, and newspapers in Hindi (E) Payment of subscription towards institutional membership fee Provision of entertainment facilities to trainees in Training Centres/Hospitals like Cable Connection/DTH, Music etc 41 IT Related (A) Procurement of PC based systems chargeable to revenue (i) Procurement of PCs on additional account | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(ii,iii)) |
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(ii) Repairs to Computer and IT related hardware (iii) Minor cabling, data | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(iv,v)) |
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conversions, ribbon refilling in Computer Centre/ PRS/Ticket Issuing Offices covering items like PCs / peripherals and work stations (iv) Computer training (v) Non-stock Computer Consumables (including consumables related to photocopiers, duplicators etc) | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(vi)) |
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(vi) All peripherals of CPU, other high-end computer related accessories and licensed software | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(vii,viii)) |
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(vii) Procurement of Local Area Network Infrastructure (preferably secured wireless LAN) (viii) AMC of hardware and software | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(ix)) |
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(ix) Internet connection through Railnet / Broadband | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(x)) |
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(x) Procurement/ Repair and maintenance of Laptops to Officers in-lieu of Desktops or for official use by the officer | | |
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PART C:
MISCELLANEOUS MATTERS |
41 |
41(A(xi,xii)) |
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(xi) Procurement of Digital Signature Certificate & Encryption Certificate (xii) Development of Application Software chargeable to revenue by outside agencies | | |
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PART C:
MISCELLANEOUS MATTERS |
42 |
42(A(i,ii)) |
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Telecommunications 42 BSNL Telephones (A) (i) Provision of new phones on Non-OYT basis (ii) On OYT basis PHOD/CHOD: Full Powers SDGM: DRM/ADRM/ CWM: Full Powers Nil Nil Nil For (i) 1 Finance concurrence is not necessary 2 Headquarters proposals has to be routed through PCSTE andfor Divisions through Sr DSTE /DSTE Authority: | | |
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PART C:
MISCELLANEOUS MATTERS |
42 |
42(B,C,D) |
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(B)Shifting of Dept of Telecommunication BSNL phones (C) Provision of STD facility (D) Payment of telephone rental and call charges, whose private phone is used for official purposes | | |
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PART C:
MISCELLANEOUS MATTERS |
42,43,44 |
42(E), 43(A,B) |
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(E) Hiring of voice and data circuits (i) Advance payment of registration fee, search fee to DOT (ii) Payment of advance annual rental to DOT (iii) DOT phones, casual/temporary connections for special occasions Railway Telephones (A) Provision of Railway phones (B) Shifting of Railway phones Hiring of Road Transport and Hospitality Hire of launches and boats to attend to repair works such as filling in scours in piers and other bridge protection works | | |
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PART C:
MISCELLANEOUS MATTERS |
45,46,47 |
46(A,B), 47(A) |
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Hiring of outside transport facilities including motor launches, boats, trucks for the carriage of railway stores including parcel, luggage, and goods Hiring of plant and equipment, machinery including road cranes, hydra and trucks (A) From private agencies or Government bodies (B) To private agencies or Government bodies Hiring of motor vehicles for conducting (A) Surprise checks of road side stations and mid- sections including safety | | |
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PART C:
MISCELLANEOUS MATTERS |
47 |
47(B,C) |
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checks, ticket checking, raids, and search by RPF personnel by road including transportation of recovered property under extant Acts (B) Field inspections covering stations, work sites, Railway installations and Computerized Passenger Reservation System/Micro-wave installations, Market Survey etc (C) Regular Hiring of Motor Vehicle (iii) To sanction hiring of a Vehicle on replacement account provided the existing vehicle has been condemned and grounded b Hiring for construction organisation c Hiring for eligible officers | | |
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PART C:
MISCELLANEOUS MATTERS |
47 |
47(D) |
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(ii) Hiring of vehicle for select field officers/senior supervisors who are assigned specific section as part of their normal duties based on criticality of need Officers up to JS in the field unit can be provided with such hired vehicle Multi Utility Vehicles can be hired for field supervisors to carry men and material to Work/ breakdown site (D) Special occasions such as VIP visits, touring with media persons, during accidents/emergencies/ exigencies | | |
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PART C:
MISCELLANEOUS MATTERS |
47 |
47(E,F,G) |
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(E) Hiring of vehicle in case of emergency/accident by Supervisors where Supervisors have to rush to the spot with men & material (F) Hiring of Vehicles for Crew Management, Control Duty, assets maintenance and Disbursement of Salary, if considered necessary and justified (G) Hiring of Road vehicles for Railway Officers coming from outside or going to attend | | |
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PART C:
MISCELLANEOUS MATTERS |
47,48 |
47(H) 48(A,B) |
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meeting/conferences/ seminars or to conduct inspections (H) Air travel on duty Incurrence of expenditure (A) On light refreshments for formal inter departmental and other scheduled meetings and conferences involving outsiders or organised labour @ Rs 75/- per head per meeting (B) Sanction of Working Lunch @ Rs 175/- per head per meeting | | |
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PART C:
MISCELLANEOUS MATTERS |
48,49 |
48(C,D), 49(A) |
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(C) Hospitality Fund (For entertaining prospective cliants for sales promotion and commercial publicity/ Public Relations) (D) Expenditure on safety seminars, safety camps, safety audits, safety workshops, safety meetings, Nukkad- Natak, safety related bulk sms, safety trainings etc To sanction payment of: (A) Pleaders fees within the scales fixed by the High Court or separately approved by Board | | |
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PART C:
MISCELLANEOUS MATTERS |
49 |
49(B,C,D) |
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(B) Incidental legal expenses connected with suits filed in Court of Law B(i) To the acceptance of honorarium by a Gazetted Rly Servant for undertaking work as arbitrator (C) Conveyance charges of pleaders engaged on lump sum fee when they undertake journeys outside their Headquarters in connection with Court cases to which the Railway is a party (D) Incurrence of Law | | |
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PART C:
MISCELLANEOUS MATTERS |
50,51,52 |
51(A,B), 52(A) |
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Charges on Patents Sanction to payment of award/compensation passed by various District Consumer Forums and State Consumer Forums/ Claims decreed by Court of Law & tribunals (A)Travelling allowance to outsiders summoned to give evidence (railway accidents and in legal/vigilance cases ) (B) Conveyance allowance to Railway Magistrates Security Purchase of dogs (A) Private bodies or from police kennels/ para military organizationkennels | | |
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PART C:
MISCELLANEOUS MATTERS |
52,53,54,55 |
52(B), 55(A) |
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(B) To lend the services of RPF dogs to mate with bitches for service to other police/ para military/reputed private kennels Sale of surplus litters in the open market Feeding charges of dogs and provision of utensils for the kennel Procurement of dog practice items, dog attire, practice explosive samples etc for dog squad (A) Medical expenses to be incurred on medicines and consultation with veterinary doctors including conveyance charges from the | | |
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PART C:
MISCELLANEOUS MATTERS |
55,56,57,58 |
55(B),56(A,B) |
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kennel to the veterinary attendant and back (B) Sanction to payment of honorarium to the veterinary honorary consultant in Government hospitals and fees to the private veterinary consultant in emergencies (A) Registration of RPF dog kennels with the Kennel Club of India (B) Expenditure incurred towards the participation of RPF dogs in dog shows or exhibitions organized by railway or non-railway organizations Invite and accept open /limited tenders for Annual Contract for washing/ironing/dry cleaning of linens/blankets in hostel, guest house, barracks & mess Charge for feeding of offenders detained in Railway Custody | | |
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PART C:
MISCELLANEOUS MATTERS |
59 |
59(A,B,C,D) |
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Public Relations Insertion of advertisements in print media, social media and digital media (A) Release of tender notices, campagn advertisements and display advertisements in newspapers & publications approved by Bureau of Outreach & Communication (BOC) at the rates approved by BOC (B) Release of advertisement to adhoc publications such as souvenir, Bulletin brochures and special publications (C) Release of advertisement to non- BOC newspapers and Magazines Publications (D) Preparation of suitable designs and artwork at BOC rates for advertisement, brochures, posters, boardings, neon signs and any other publicity medial including block making | | |
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PART C:
MISCELLANEOUS MATTERS |
59 |
59(E,F,G,H) |
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(E) Advertising through Outdoor Media (F) Advertising in e-newspapers (G) Advertisement on websites (H) Dissemination of information through SMS | | |
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PART C:
MISCELLANEOUS MATTERS |
60,61 |
61(A(i)) |
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Participation in exhibitions Hospitality charges in connection with Publicity and Public relations (A) Conducted tours for press and other publicity media, purchase of kits and mementos (A) (i) Hiring of accommodation for out- station media persons invited for coverage of official functions | | |
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PART C:
MISCELLANEOUS MATTERS |
61,62 |
61(B,C,D) |
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(B) Hospitality: (i) Expenditure on meals (ii) Cash Imprest for the hospitality, petty and General Publicity purpose (iii) Serving of alcoholic drinks (iv) Hiring of accommodation for out- station media persons invited for press tours (C) Press Tours & Reception: (i) Expenditure on meals (D) Hiring of compere /master of ceremonies/ anchor for compering of the function Repairs to photographic/cine | | |
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PART C:
MISCELLANEOUS MATTERS |
63,64 |
63(A,B,C,D) |
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photographic equipment & Video cameras and replacement of spare parts (A) Hiring of audio/video multimedia materials for special occasions, training institutions, workshops, Hindi training (B) Production of films by railways including documentary and quickies/video spots for TV & Radio Channels and dubbing of films received from Board, Films Division, etc (C) Cine/documentary film shooting by outsiders (D) Payment of fee for telecast/ broadcast & screening of railway publicity material like cinema slides, video spots, radio spots/jingles, etc Expenditure towards jobs done through outside agencies relating to photography, videography |
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12-12-2018 |
Sr.DSTE/DSTE incharge in division and DyCSTE/Tele in hq up to Rs 15000/- at a time |
PART C:
MISCELLANEOUS MATTERS |
65,66 |
66(A) |
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including developing, printing of photographs, translites, lamination and video editing Purchase of photographic consumable items Printing work in outside presses (A) (i) Safety propaganda literature/Security propaganda literature | | |
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PART C:
MISCELLANEOUS MATTERS |
66 |
66(B,C) |
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(ii) Other than the above including posters, folders, brochures, and other publicity literature (B) Printing letter pads by outside presses (C) Printing of visiting cards to Branch Offices | | |
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PART C:
MISCELLANEOUS MATTERS |
67,68,69,70,71 |
67,68,69,70,71 |
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Preparation of Cinema Slides/Radio Spots or Jingles Translation of any print or electronic publicity material at BOC rates Press conference (excluding hospitality and entertainment charges etc ,) Signing of Agreement in respect of Advertising in Time Tables and other publicity matters Powers applicable to NAIR & CTIs (Item 71 to 84) Local purchase of non-stock items, petty items for offices, stationary, training material, low priced books on advance technology for supply to trainees, audio video films, software, equipment from labs, classroom/office furniture, office automation equipment, linen/ bedding/blankets etc for hostel | | |
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PART C:
MISCELLANEOUS MATTERS |
72,73 |
72(A,B,C) |
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(A) Hiring of transport in connection with conduct of courses (B) Regular Hiring for Officer Trainees (C) Other hiring Expenditure on Ceremonial Occasions | | |
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PART C:
MISCELLANEOUS MATTERS |
74 |
74(A,B,C) |
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(A) Rate of honorarium to visiting lecturers (B) Travelling facilities to visiting Faculty (i) Permission for air travel facility to eminent visiting Faculty (ii) Other visiting Faculty including Railway officers retired in SA Grade and above (iii) Retired Railway Officers who wereentitled to Gold Pass facilities during their service (C) Boarding and lodging and local transport facility to visiting lecturers | | |
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PART C:
MISCELLANEOUS MATTERS |
75,76,77,78,79,80,81,82 |
75,76,77,78,79,80,81,82 |
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Hospitality during visit of dignitaries and eminent and distinguished visitors To enter into consultancy contract for developing training materials including audio-video works, training design and development from a list of consultants on a limited tender basis To enter into contract for printing technical literature/in-house magazines/ newsletters/ Calendar/ Invitation Cards To invite & accept Open or Limited Tenders for Annual Contract for washing and ironing of linens and dry-cleaning of blankets in Hostel, Guest House and Mess To incur expenditure towards presenting mementos to visiting Faculty and Faculty on transfer To enter into contracts and make payment for conducting courses with the help of outside Institutes /Faculty either at Railway premises or premises of outside Institution Deputation of faculty members and staff for training courses, workshops, conferences, seminars, symposia etc in non- railway Institute To incur expenditure on Newspapers, Magazines and Recreation facilities to be provided to trainees | | |
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PART C:
MISCELLANEOUS MATTERS |
83,84 |
84(A,B,C) |
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To enter into contract for general housekeeping activities such as security (where RPF is not provided), sanitation, catering, horticulture, pest control, maintenance of computer center and creation of sports/recreation facilities etc Production Units (Item 84 to 98) Ordinary and special repair and maintenance works, pertaining to Civil Engg Mechanical, Electrical and all departments chargeable to revenue/WMS (A) Sanction of ordinary and special repair works including repairs of machinery, tools, plants, equipment, equipment and material handling equipment, including inspection, diagnosis of fault and purchase of material required in connection therewith being done from outside source other than OEM (B) Sanction of detailed/Revised estimate (C) To Sanction repairs of motor vehicles, trolleys etc , (the repair include purchase of material required in connection therewith) | | |
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PART C:
MISCELLANEOUS MATTERS |
84 |
84(D) |
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(D) To sanction repairs of costly High-tech Machines including inspection, diagnosis of fault and purchase of material required in connection therewith, from OEM/Authorized agent of OEM on S T basis | | |
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PART C:
MISCELLANEOUS MATTERS |
85,86 |
86(A,B) |
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Power to sanction Out of Turn works- Other works costing up to Rs 1 Cr Local purchase by office of other Deptts When material (Stock & Non-stock) is out of stock: (A) Local purchase of stock and non-stock items other than Rate Contract items and stationery stores subject to ceiling limit of Rs 50,000/- per month per department (B) Local purchase of stationary including printed forms subject to ceiling of Rs 20,000/- per annum each department | | |
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PART C:
MISCELLANEOUS MATTERS |
87 |
87(A) |
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(A) (i) To sanction advance payment to deptt Officers only for meeting expenses on petty repairs, including purchase of items of small value, for service and maintenance contract where advance payment is prescribed with the approval of competent authority in the contract (ii) To sanction Advance payment in connection with the works/supplies to made and services to be rendered other than stores a Advance payment on the basis of proforma invoice supplies/services to be made/rendered after receipt of payment by the party b Payment across the counter through Account payee cheque against delivery after proper inspection | | |
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PART C:
MISCELLANEOUS MATTERS |
87 |
87(B) |
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(B) (i) To sanction expenditure for work of misc Nature for meeting expenses of occasional and intermittent nature not covered under para 1 (A) above (ii) To sanction advance through special one time imprest of cash for activities of misc nature such as recharging of DTH connection/camps of Civil Defence, Ambulance, Scouts & Guides/visit of Parliamentary and other committees | | |
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PART C:
MISCELLANEOUS MATTERS |
87 |
87(C,D,E) |
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(C) To Sanction Advance Payment for purchase of postal Stamps (D) To sanction Adv Payment to authorized dealers for maintenance of all type of equipment covered under AMC The advance so sanctioned may be interest free (E) Advance to Insurance companies if there is a provision of such advance in the contract with insurance companies | | |
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PART C:
MISCELLANEOUS MATTERS |
88,89,90 |
88,89,90 |
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To sanction expenditure in connection with calibration, testing and repair, therewith of inspection, measuring & test equipment in respect of each (one) equipment Procurement which is not covered in GeM: Local purchase of stock and non-stock items other than Rate Contract items and stationery stores subject to ceiling limit of Rs 50,000/- per month per department For Marketing of Products by - PUs To submit quotation and enter into contract for sale of Locomotives / DG sets / Spares to non-railway customers | | |
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PART C:
MISCELLANEOUS MATTERS |
91,92,93,94 |
92(A,B) |
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Expenditure on hospitality to customers and entertainment on special occasion for Marketing of product in a Production Unit (A) Payment of GST (earlier ED) on account of I C Engines / Nuts & Bolts etc manufactured in a PU (B) Payment of GST (earlier ED) on account of Sale of complete Loco/DG Sets etc to PSUs or other Govt bodies To write off outstanding payment of locomotives & spares when it is not practicable to recover the amount Purchase of tender / bid documents for submission of tender for sale of locos/ spares | | |
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PART C:
MISCELLANEOUS MATTERS |
95,96,97 |
97(A) |
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To hire motor transport and material handling equipment for testing and handling of material at identified Non- Railway Customer (NRC) projects & sites Development proposal for new item or involving development of vendors Disaster Management Disaster Management (A) Procurement of additional lifesaving drugs from the market by Medical Officers at the site | | |
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PART C:
MISCELLANEOUS MATTERS |
97 |
97(B,C,D,E) |
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(B) On the Spot payment to private Hospitals for treatment of injured (C) Cash imprest for ARMV in charges – for expeditious procurement of small items like fuel, food materials etc at accident site (D) Purchase of items for ARME including First Aid Articles (E) ART Equipment (HRE, HRD & 140 T cranes and other related equipment) (Authority: Recommendation of High Level Committee on Disaster Management Item No 36) (i) For planned procurement of the spares, consumables, and small tools | | |
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PART C:
MISCELLANEOUS MATTERS |
97 |
97(F,G) |
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(ii) for emergency repairs and purchase of spares incidental to such repairs (iii) Scheduled overhauling/reconditioning repairs to machines (Schedules not covered under Annual Maintenance contract) and for purchase of spare parts for this equipment (F) Hiring of vehicles for rescue and relief operations (G) Sanction of expenditure incurred during relief and rescue operations | | |
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PART C:
MISCELLANEOUS MATTERS |
97 |
97(H,I,J) |
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(H) Procurement of ART/ ARMV equipment (I) Sanction of cash imprest for maintaining ART/ARMVs/Cranes (J) Purchase of ART/ ARMV/Crane material through imprest cash | | |
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PART C:
MISCELLANEOUS MATTERS |
97,98 |
98(A) |
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(K) (i) Requisition of Helicopter / Airplane to reach the site of serious accident or to evacuate injured and dead in the event of serious accident (ii) Requisition of Air support to dispatch the rescue teams to the site of accident Railway Recruitment Cell Powers delegated to Dy CPO/Recruitment only) towards establishment of 'Railway Recruitment Cell' Railways for conducting recruitment for erstwhile Group 'D' Posts from Open Markets (A) Sanction of Stores Imprest | | |
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PART C:
MISCELLANEOUS MATTERS |
98 |
98(B,C,D,E,F,G) |
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(B) Sanction of Imprest for loading of franking machines by Postal Authorities (C) Sanction of creation of cash Imprest for purchase of service stamps (D) (i) Purchase of technical books, technical periodicals, and digitized books (D) (ii) Purchase of newspapers, other periodicals, e-books and e- periodicals in CD or mail format and electronic media (E) Purchase of rubber stamps, office seals, special seals, embossing seals etc (F) Contingent Office Expenditure (G) Incurrence ofexpenditure on light refreshments of | | |
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PART C:
MISCELLANEOUS MATTERS |
98 |
98(H) |
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formal Inter-Depart-mental and other meetings and conferences (H) Outsourcing of pre- examination work etc | | |
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PART D:
STORES MATTERS |
1 |
1.1(A,B) |
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APPROVAL OF QUANTITIES FOR PROCUREMENT (A) For purchase through tender/placing indents/Rate/Running Contracts finalised by RB/ZR/PU in the normal course for Stock and Non- stock items (B) Approval of AAC of A, B, C category items | | |
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PART D:
STORES MATTERS |
1 |
1.2(A,B) |
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(A) Signing of Non-stock requisitions by user department (B) Signing of PAC by user department | | |
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PART D:
STORES MATTERS |
1 |
1.3(A) |
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(A) Vetting of Non-Stock requisitions | | |
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PART D:
STORES MATTERS |
1 |
1.2(B,C) |
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(B) Vetting of purchase orders (C) Vetting of Indents by Associate finance for indents to be placed on centralized procurement agencies by PCMM (Safety/Passenger Necessity & Other than Safety/Passenger Necessity items) | | |
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PART D:
STORES MATTERS |
2 |
2.1(A,B), 2.2(A) |
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INVITATION OF TENDERS FOR INDIGENOUS PROCUREMENT (A) Open Tenders for non- GeM items in the normal course (including medical and surgical items) (refer Note i& ii below) (B) To invite all types of Global Tenders Limited Tenders (A) In normal course (including drugs and surgical items) for non-GEM items (refer Note- iii & vi) | | |
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PART D:
STORES MATTERS |
2 |
2.2(B,C,D) |
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(B) In emergencies including items available in GeM portal (C) For Safety/Passenger Necessity Items (D) For items for which approved list is issued by centralized agency/RDSO/ PU/CORE | | |
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PART D:
STORES MATTERS |
2 |
2.3,2.4,2.5 |
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Spot Purchases Invitation of Single Tenders for non-proprietary articles without Finance concurrence: (A) Normal circumstances (refer Note- x below) (B) Drugs and Surgical Items (C) In Emergencies affectingmaintenance, out turn, operation etc (refer Note –x below) (D) Safety/Passenger Necessity items below two months stock (E) Existence of single approved source on list issued by RDSO/PUs Invitation of Single Tenders: developmental items | | |
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PART D:
STORES MATTERS |
2 |
2.6 |
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Invitation of single tenders for proprietary items (A) (i) Invitation of Single Tender for items where it has not been possible to certify that a similar article, which could be used in lieu, is not manufactured/ sold by any other firm (PAC 6 ‘a’ certified) (ii) – do -: for Drugs and Surgical Items (B) (i) Invitation of Single Tender for Proprietary items where it has been possible to certify that a similar article, which could be used in lieu, is not manufactured/ sold by any other firm (PAC 6 ‘c’ certified) | | |
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PART D:
STORES MATTERS |
2 |
2.7,2.8,2.9 |
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(ii) – do -: for Drugs and Surgical Items Urgency certification in case of receipt of a single quotation against limited tender if prices are found to be reasonable To accept Single Tender purchase from stock yards/buffer imports of M/s SAIL, TISCO, IISCO RINL in respect of steel items and to make 100% payment in advance to them (refer Note – xiii below) Purchase of oils and | | |
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PART D:
STORES MATTERS |
2 |
2.10,2.11,2.12,2.13 |
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lubricants marketed by public sector undertakings on single tender basis Single tenders for non- ferrous items (MMTC, HCL and HZL) (refer Note- xiii below) Purchase from KVIC/ ACASH/ Ordnance Factories (only for fog signals) of MoD on Single Tender Basis – Dispensing with need for TC (Refer Note xii below) To enter into negotiations with tenderers and to accept negotiated rates Purchases made directly by departments other than Stores department (A) Procurement through GeM by user departments: Officers authorised by PHODs of user departments may be permitted to buy goods (Non-stock items) available on GeM by placing direct on-line orders up to Rs 25,000 in each case This may be subject to annual ceiling of Rs 10 lakhs per department per annum The officers will have to certify as follows: This is also applicable to Branch Officers of field units upto Rs 25000/- in each case subject to annual ceiling limit of 1 lakh | | |
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PART D:
STORES MATTERS |
2 |
2.13(D,E,F,G) |
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(D) Full powers are delegated to Jr Admn / Sr Scale officers of Engg Dept for direct purchase of petrol (Limited to the requirement of the welding work) where it has to be supplied to the contractor as part of the Agreement of welding works These powers will also apply to Departmental Thermit Welding works (E) The following officers of Engg (Con) organization are delegated the powers as indicated below, to purchase diesel oil and petrol: DENs/Con up to Rs 10,000/- per month Dy CE/Con up to Rs 20,000/- per month/ per DEN CEs/Con up to Rs 30,000/- per month per DEN (F) Purchase of Kerosene Oil: Powers are delegated to all the Divisions to authorize purchase of Kerosene Oil up to Rs 1,000/- at a time but not exceeding Rs 10,000/- (Divisional Officers up to Sr Scale) and Rs 2,000/- at a time but not exceeding Rs 20,000/- (in case of JA Grade Officers) in aggregate per month These powers will be applicable for purchase of Kerosene Oil, wherein the facility of consumer pumps in Railway premises has not been provided However, the local authorities may be approached for getting the requirements through Public Distribution System (G) Purchase of Bleaching Powder: Powers are delegated to all the Divisions to authorize purchase of Bleaching Powder up to Rs 10,000/- at a time but not exceeding Rs 30,000/- (in case of Asst and Divisional Officers) and Rs 60,000/- (in case of JA Grade Officers) in aggregate per month | | |
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PART D:
STORES MATTERS |
3 |
3(i,ii,iii,iv) |
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3 CONSIDERATION OF OFFERS COMPOSITION OF TENDER COMMITTEE AND ACCEPTING AUTHORITY FOR RAILWAYS/PUs/OTHER FIELD UNITS (INCLUDING DRUGS AND SURGICAL ITEMS)) (TRACK ITEMS ARE ITEMS DEFINED IN STORES CODE PARA 0702) TC of Sr Scale Above Rs 50 lakhs and up to Rs 1 Crore TC of JAG Above Rs 1 Crore and up to Rs 10 Crores TC of SAG Above Rs 10 Crores and up to Rs 200 Crores TC of PHOD/CHOD Above Rs 200 Crores and up to Rs 500 Crores | | |
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PART D:
STORES MATTERS |
3 |
3.2(A) |
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TC of PHOD/CHOD Above Rs 500 Crores (A) Acceptance of tenders vide Para 341-S (including drugs and surgical items) (refer Note- i to ivand xii below& 0117S) Rs 200 Crs | | |
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PART D:
STORES MATTERS |
3 |
3.2(B,C) |
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(B) Release of FE and payment through letter of credit/TT (C) waiver of Earnest Money Deposit (EMD) (refer Note- v below) | | |
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PART D:
STORES MATTERS |
3 |
3.2(D,F,G) |
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(D) (i) waiver of Security Deposit (refer Note- v below) (ii) Security Deposit for PAC Items (E) refund/forfeiture of Earnest Money Deposit without finance concurrence in accordance with the conditions of the tender (F) acceptance of un- guaranteed delivery terms and other unusual conditions subject to Paras 419-S and 420-S (refer Note- vii below) (G) acceptance of contracts with guarantee periods | | |
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PART D:
STORES MATTERS |
3 |
3.2(H,I,J) |
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less than 18 months from date of commissioning or 24 months from the date of supply whichever is earlier (refer Note-vi below) (H) (i) acceptance of non- standard force majeure clause (refer Note-viii below) (ii) With Railway/ DGS&D standard ‘Force Majeure’ Clause (refer Note ix (1) below) (I) acceptance of deviations from IRS conditions (excluding item (g) above) ofContract without prior finance Concurrence (i) In direct acceptance case (one level higher than direct powers of acceptance but not below the level of JA grade) (ii) In TC case (J) acceptance of quotations | | |
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PART D:
STORES MATTERS |
3 |
3.2(K) |
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subject to variations in prices/ rates of exchange, customs duty etc , in respect of indigenous/ imported stores (refer Note-x below) (K) Advance payment (i) 100 per cent to M/s IISCO, SAIL, RINL, TISCO on proforma invoice (ii) 100 percent to M/s IOC, BPC, HPC, Balmer Lawrie and other oil lubricant PSUs on proforma invoice with finance concurrence (iii) 100% advance payment against proforma invoice (refer Note-xii below) a) Direct Acceptance cases with finance concurrence | | |
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PART D:
STORES MATTERS |
3 |
3.2(L,M,N,O) |
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b) Tender Committee cases without finance concurrence (If not recommended by TC, then Finance concurrence is required) (L) 100 percent advance payment on inspection certificate (or bank guarantee) and proof of dispatch in the case of public sector undertakings (M) 100 percent advance payment on inspection certificate (or bank guarantee) and proof of dispatch in the case of plant and machinery spares, proprietary items and special tools from Government or non-Government Agencies (N) 98 percent advance payment on inspection certificate and proof of dispatch in respect of public sector undertakings and other manufacturers and running contracts (refer Note-ix (2) below) (O) 95% payment against Inspection Certificate and Receipted Delivery Challan certified by Gazetted Officer | | |
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PART D:
STORES MATTERS |
3 |
3.2(P,Q) |
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and balance 5% on receipt and acceptance (refer Note- ix (2) below) (P) cancellation of tenders (refer Note-xi below) (Q) Refund of cost of tender forms sold to tenderers when tender notice is withdrawn | | |
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PART D:
STORES MATTERS |
4 |
4(A,B) |
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SIGNING OF INDENTS/PURCHASE ORDERS (refer Note i below) (A) Indents on Railway Board/PUs etc (B) Placement of online Supply orders for items appearing on GeM without | | |
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PART D:
STORES MATTERS |
4 |
4(B) |
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going into the formalities of Tender Committee examination (including Drugs and Surgical Items) | | |
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PART D:
STORES MATTERS |
4 |
4(C,D,E) |
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(C) Placement of purchase orders on other Railways Units by Depot/Divisional Officers for material assistance (D) Purchase orders on suppliers selected in accordance with the prescribed rules and procedures and post order correspondence (E) To place orders against rate / running contracts/ LTC of RB/PUs/ZR/other centralised agencies |
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17-10-2018 |
PCMM-Full Powers |
PART D:
STORES MATTERS |
5 |
5(A,B,C) |
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OPERATION OF CONTRACTS (A) acceptance of excess / short supply by Depot officers without formal amendment to the contract (B) variation of quantity in contracts (operation of option clause) (C) extension of delivery date with or without liquidated damages (refer Note-i(a) & v below) | | |
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PART D:
STORES MATTERS |
5 |
5(D,E,F,G,H,I) |
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(D) imposition/waiver of penalties for failure to deliver stores within the stipulated time (refer Note-ii to v below) (F) Extension of time for removal of rejected materials and waiver of ground rent charges thereon (refer Note- vii below) (G) refund of ground rent in respect of rejected supplies (refer Note-viii below) (H) refund of security deposit and deposit for value of raw materials issued for fabrication (refer Note-ix below) (I) forfeiture of security deposit in accordance with the conditions of contract | | |
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PART D:
STORES MATTERS |
5 |
5(J,K,L) |
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(J) cancellation of orders (K) Acceptance of claims settled by arbitration of disputes arising out of a contract (Refer note x below) (L) To waive off operation of clauses relating to risk purchases liquidated damages and arbitration appearing in IRS Conditions of Contract at post- contract stage | | |
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PART D:
STORES MATTERS |
5 |
5(M,N) |
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(M) To write off loss due to risk purchase, general damages liquidated damages (N) Refixation of delivery period | | |
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PART D:
STORES MATTERS |
6 |
6(A) |
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PURCHASE BY FIELD OFFICERS (A) LOCAL PURCHASE: Stock items and non-stock items by Stores Officers | | |
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PART D:
STORES MATTERS |
6 |
6(B) |
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(B) PURCHASE THROUGH NORMAL MODE OF TENDERING (Powers of Divisional Stores Officers and Depot Stores Officers for purchase of items through normal mode of Tenders (Open, Limited, Bulletin and Single tenders) in terms of Para 328-S of Stores Code Vol I | | |
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PART D:
STORES MATTERS |
7 |
7(A,B,C) |
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(A) AUCTION SALE (i) of over-stocks of ordinary, emergency and special stores (refer Note-i below) (ii) of scrap and un- serviceable surplus and obsolete stores (refer Note-i and ii below) (B) TENDER SALE (i) of over-stocks of ordinary, emergency, and special stores (refer Note-i below) (ii) of scrap and un- serviceable surplus and obsolete stores (refer Note-i and ii below) (C) direct sale of stores with normal stock (refer Note-iii below) | | |
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PART D:
STORES MATTERS |
7 |
7(D,E) |
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(D) direct sale of over stocks and ordinary, emergency, and special items (refer Note-ii (b) below) (E) direct sale of surplus stores and scrap stores (refer Note-ii (c) below) | | |
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PART D:
STORES MATTERS |
7 |
7(F,G) |
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(F) direct sale of books, forms, stationery, petty stores, and clothing for Class IV staff (refer Note-v below) (G) (i) a) For extension of time for payment of Balance Sale Value (BSV) and forfeiture of lots duly forfeiting of EMD: Permissible free time for payment of BSV: < 3 lakhs - 10 days; > 3 lakhs - 15 days After the lapse of the period stipulated above, payment of BSV is allowed with | | |
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PART D:
STORES MATTERS |
7 |
7(G) |
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interest @ 2% above the Prime Lending Rate (PLR)* of SBI for the period beyond the permissible period, up to a maximum period of 40 days for line lots and 35 days for depot lots from the date of auction b) For extension of time for delivery with Ground Rent and forfeiture of lots duly forfeiting deposited sale value (ii) for extension of time for delivery without ground rent (iii) Cancellation ofsale of lots due to administrative reasons with Finance Concurrence | | |
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PART D:
STORES MATTERS |
7 |
7(H,I,J,K) |
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(H) acceptance of payment in respect of materials revealed in excess of the advertised quantity in auction/ tender sales at the time when delivery is in progress (I) refund of ground rent in respect of scrap material sold (refer Note-vi below) (J) Disposal of rejected Stores not removed by Contractors within 21 days from the date of rejection in terms of para 762, 764-S (K) Refund of payment towards short delivery of scrap | | |
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PART D:
STORES MATTERS |
8 |
8(A) |
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ACCOUNTING ADJUSTMENTS (A) Adjustment of difference between book value and sale value | | |
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PART D:
STORES MATTERS |
8 |
8(B,C,D,E,) |
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(B) adjustment as a result of fluctuation in market rate (C) writing down the value of surplus, obsolete, scrap and second-hand stores (refer Note-i below) (D) adjustment due to stock verification (refer Note-ii below) (E) (i) to write off shortages of articles of dead stock, losses of stores, tools, and plants in stock and in transit on revenue account (ii) to sanction adjustments effected in the numerical account for verification undertaken departmentally or by the Accounts department (refer | | |
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PART D:
STORES MATTERS |
8 |
8(E) |
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Note-iii below) (iii) Part-II differences between actual balances and the balances in the priced ledgers brought to the notice in connection with the reconciliation of depot card ledger with the priced ledgers of Accounts office | | |
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PART D:
STORES MATTERS |
9 |
9(A,B,C,D) |
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MISCELLANEOUS (A) Contract for - (i) reconditioning of non-ferrous scrap (refer note- i to iii below) (ii) fabrication of miscellaneous articles from raw material (refer Note- i to iii below) (B) Hiring of Transport for carrying material, hiring materialhandling equipment, Contracts for material/scrap handling,loading /unloading, Shipping clearance/export contracts, other works like repair, maintenance and otherMiscellaneous contractsthrough Tender/ quotation (C) for printing work by outside press (refer Note-iv below) (D) Powers to permitair liftingof RailwayStores in eachcase |
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17-10-2018 |
For transportation of imported items at HQ level ( for zonal railways nominated for receipt of imported consignments):-
direct acceptance : calling of quotations and direct acceptance without tender committee from the panel of registered firms without finance concurrence . Empanelment of firms to be finalized subject to GCC for service contracts in consultation with PCMM and PFA |
PART E:
COMMERCIAL MATTERS |
1,2,3 |
1(A,B), 3(A) |
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(A) Waiver / Refund of wharfage and demurrage charges (B) Waiver/Refund of storage and lost property charges Write off of irrecoverable freight charges in respect of the consignments not taken delivery of and subsequently disposed off by auction (remaining uncovered after setting off of the sales proceeds realised from the auction sale) (A) Write-off of the amounts due to the railway when they are not |
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17-10-2018 |
ITEM NUMBER-1
power of HOD to waive/refund wharfage and demurrage charges-upto Rs50,000/- |
PART E:
COMMERCIAL MATTERS |
3,4 |
3(B),4(A) |
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recoverable (B) Write-off of amount due to the railway when they are recoverable (A) To write-off irrecoverable outstanding earning, irrecoverable losses of cash (including individual amount of outstanding at stations, values of forged currency notes, as advised by cash office/Bank and value of cash vouchers), irrecoverable stores, tools and plants pertaining to Comml Values of forged currency notes as advised by cash office/bank when a i) Railway employee is responsible for loss ii) Railway employee is not responsible for loss | | |
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PART E:
COMMERCIAL MATTERS |
4,5 |
4(B),5(A) |
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(B) Individual amounts of non- recoverable outstanding at stations (other than fare, freight etc ) when a i) Railway employee is responsible ii) Railway employee is not responsible Refund of fares and freight otherwise than in accordance with the relevant tariff rules (A) Fares | | |
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PART E:
COMMERCIAL MATTERS |
5,6,7,8,9,10 |
5(B) |
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(B) Freight Refund of wagon registration fee otherwise than in accordance with the relevant rules Refund / Waiver of demurrage charges at stations / tranship sheds where handling contractors are engaged Waiver of penalty charges in cases of miss-declaration of weight and goods Refund of penalty charges in individual cases of mis-declared goods Refund of fares or freight in |
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17-10-2018 |
ITEM NUMBER - 10
As per IRCA coaching tariff-part-1(vol-1) in force from January 2007 monetary powers of different levels of commercial officers for grant of refund of fare on tickets. |
PART E:
COMMERCIAL MATTERS |
10 |
10(A,B,C) |
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cases covered by tariff rules (A) Fares (B) Freight (C) Refund of over charges as per certified over charge sheet | | |
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PART E:
COMMERCIAL MATTERS |
11 |
11(A,B) |
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(A) Refund of security deposit to contractors provided the contract has been satisfactorily completed (B) Waiver of detention charges in respect of reserved bogies by groups of Railway employees and their families travelling on privilege passes/PTOs Refund of rental charges for commercial advertisement Item deleted Repairs of parcel handling equipment (including cranes, tow trucks, parcel platform trolley, weighing machine, tools &plants) | | |
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PART E:
COMMERCIAL MATTERS |
15,16,17 |
15,16,17 |
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Creation of imprest for maintenance and upkeep of retiring room, toilets, and procurement of stationery & consumables of PRS/UTS location and in commercial office, including at those Railway PRS/UTS counters or offices which are on other than railwaypremises, and at non-rail head locations Expenditure incurred for covering and removal of dead bodies from Railway premises Payment of claims for compensation for goods lost or damaged | | |
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PART E:
COMMERCIAL MATTERS |
18,19,20 |
18,19,20 |
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Payment of compensation claims for goods lost or damaged when i) suit barred ii) time barred Assessment of the value of the damaged consignments Payment of bills for loading and unloading of unconnected or undelivered wagons | | |
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PART E:
COMMERCIAL MATTERS |
21,22,23 |
23(A) |
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Compensation in case of Railway accidents and untoward incidents (claims decreed by a Court of law) Legal expenses in respect of compensation &claims (A) To make exgratia payments payable to persons seriously injured or dependents of persons | | |
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PART E:
COMMERCIAL MATTERS |
23 |
23(B) |
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killed in Railway accidents (as defined in Section-124) including Railway servants on duty or travelling as passengers i) In case of death ii) In case of grievous injury iii)In case of simple injury (B) To make exgratia payments payable to persons seriously injured or dependents of persons | | |
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PART E:
COMMERCIAL MATTERS |
23,24 |
23,24 |
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killed in Untoward Incidents as defined in Section 124-A including Railway servants on duty i)In case of death ii)In case of grievous injury iii)In case of simple injury To make exgratia payments to road users who meet with an accident at manned level crossing, due to Railway’s prima facie negligence i) In case of death | | |
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PART E:
COMMERCIAL MATTERS |
24,25 |
24,25 |
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ii) In case of grievous injury irrespective of the period of hospitalization iii) In case of simple injury CONTRACTS: Contracts for cartage of goods, parcels etc , for loading, unloading, transhipment, handling of goods and other issues incidental to traffic working, for washing & supply of bedrolls i) to call for open tenders ii) to accept open tenders | | |
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PART E:
COMMERCIAL MATTERS |
25,26 |
26(A,B) |
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iii) Extension of contracts iv) Condemnation of Bed Rolls EARNING CONTRACTS: Contracts for commercial matters viz Parking, publicity, Pay & Use Toilets, labour license and other misc earning contracts(except parcel leasing and catering) (A) to call for open tenders (B) to accept open tenders (B)(i) signing of agreement |
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12-12-2018 |
JAG/SG & SS officers (independent charge)
(1) Up to and including Rs 2 lakhs per case without finance concurrence subject to annual ceiling limit of Rs 10 lakhs
(2) UP to and including Rs 5 lakhs per case with finance concurrence subject to annual ceiling limit of Rs 60 lakhs
(3)Quotation powers may be restored to for a short period of 90 days |
PART E:
COMMERCIAL MATTERS |
25 |
25(C,D,E,F) |
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(C) Extension of contract for commercial advertisements and other earning contarcts (except for parcel leasing and catering) (D) To call and accept limited tenders for earning contracts (E) To call and accept quotations for parking, comml publicity, pay & toilets & other earning contracts etc ,(except parcel leasing, multipurpose stalls and caterings) contracts (F) Tender for leasing of Parcel Cargo Train i) To call for tenders ii) To accept tenders | | |
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PART E:
COMMERCIAL MATTERS |
25,26 |
25(G),26(H,I,J) |
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(G) Tender for leasing of Parcel space, brake van/VP etc i) To call for tenders ii) To accept tenders iii) Signing of agreement (H) To call for application for a halt contract and allotment thereof Note: Three member committee with one finance member and one of other department) (I) Acceptance of committee recommendation (J) Execution/extension of agreement with halt contract | | |
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PART E:
COMMERCIAL MATTERS |
26,27,28 |
26(K,L),27(A,B,C),28(A,B) |
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(K) Termination of agreement with halt contractors (L) To levy of halt service charges and in accordance with the extant rules and instructions (A) Award of Contracts for multi-purpose stalls (B) Conversion of existing stalls to Multipurpose stalls and fixation of new license fee (C) Signing of Fresh agreement with the existing licensee on commencement of the contract as MPS stall (A) Opening out-agencies & fixing rates for conveyance from and to them (B) Opening of city/ town | | |
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PART E:
COMMERCIAL MATTERS |
29,30,31 |
29(A,B,C) |
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booking offices, introduction of other ancillary services & fixing rates for conveyance over the road portion Variation of rates/fares A) Leasing of other coaching vehicles (including SLR space) B) Goods C) Passenger Delivery of goods/ parcels on indemnity notes including self- consignments Hiring of motor vehicles for the use of ticket checking squads for mid sections checks against ticketless travel | | |
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PART E:
COMMERCIAL MATTERS |
32,33,34,35,36 |
32(A,B) |
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Wagon demand registration fees (lumpsum deposit) (A) acceptance of (B) refund of Authorising firms or individuals to pay freight by credit note Acceptance of percentage charges on values of goods and parcels notified as excepted articles Hiring of auto-rickshaw/ taxi for remittance of station/city booking office cash to banks Sanction to expenditure on consumables connected with the | | |
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PART E:
COMMERCIAL MATTERS |
37,38,39,40 |
37,38,39,40 |
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printing of computerised tickets Waiver/refund of penalty charges levied on privilege, post retirement, complimentary passes Levy of maximum demurrage/ wharfage charges on non-bulk commodities Modification/Rectification of software in commercial dept Contracts for emergency stitching of uniforms for TTEs, Train Supdt , special action group people, etc with finance concurrence and specific availability of funds | | |
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PART E:
COMMERCIAL MATTERS |
41,42 |
42(A,B) |
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Special recording of announcements or enquiries with finance concurrence and specific availability of funds (A) Sanction of procurement of systems, Data com equipment and electrical equipment for PRS/ UTS/SPTM/ Passengers amenities like RAPID Board, Token System, Train Enquiry Systems with finance concurrence Specification prescribed by CCM/PM (B) Annual maintenance contracts for systems, Data com equipment and electrical equipment for PRS/UTS/SPTM/ Passengers amenities like RAPID Board, Token System, Train Enquiry Systems (Including single quotation from authorised dealers) with finance concurrence i) Printer, key board, UPS and CVT* ii) Battery for UPS, Ribbons and | | |
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PART E:
COMMERCIAL MATTERS |
43 |
43(A,B) |
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re-inking Power to sanction estimate chargeable to revenue and Invitation of advertised tenders for matters incidental to sanitation in stations or other commercial premises of category A-1, A,B,D & E where sanitation is under commercial department with prior finance concurrence and specific availability of funds for the following items: (A) Maintenance and upkeep of toilets, retiring rooms, cloakrooms, passenger waiting halls, goods sheds, parcel handling areas, circulating area and waste management (B) Pest control contracts at stations i) Mechanized cleaning at A-1, A & B category stations ii) Contracting one time for cleaning of station | | |
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PART E:
COMMERCIAL MATTERS |
44 |
44(A,B,C,D) |
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CATERING CONTRACTS CATERING CONTRACTS/ VENDING CONTRACTS (A)Fixation and approval of Minimum Reserve Price for Static Catering Units (Stand alone AVMs & minor Static units) (B)For Assessment of Sales Turnover and fixing of annual license fee: i) Major static catering units (Stand Alone AVMs) ii) Minor static catering units (including Milk stalls) (C) To Call/Receive Tenders Major static catering units (Stand Alone AVMs) and Minor static catering units (including Milk stalls) (D) To Accept Tenders Major static catering units (Stand Alone AVMs) and Minor static catering units | | |
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PART E:
COMMERCIAL MATTERS |
44,45 |
44(E) |
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(including Milk stalls) (E) Renewal and Refixation of License fees: i) Minor static catering units renewed under CC No 22/2017 vide Railway Board’s Lr No 2013/TG-III/600/19 dated 15 03 2017 ii) Major static catering units (Stand Alone) and Minor static catering units awarded under Catering Policy 2017 Signing of agreements relating to Major static catering units (Stand Alone AVMs) and Minor static | | |
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PART E:
COMMERCIAL MATTERS |
46,47,48,49 |
49(A) |
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catering units (including Milk stalls) Imposition or waiver of penalties as per terms and conditions of the contract To fix tariff of articles sold through catering establishments in station premises other than standardized meals, tea and coffee Refund of cost of Tenders discharged on valid reasons DEPARTMENTAL CATERING (Item 49 to 60) To purchase Catering Stores (A) Non-perishable non- proprietary articles i) To call open tenders ii) to call limited tenders | | |
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PART E:
COMMERCIAL MATTERS |
49 |
49(B,C) |
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iii) to accept open/limited tenders iv) to call for and accept single tenders (B) Local purchases of perishable articles or articles required for immediate consumption on cash payment basis (C) Direct purchase of Catering (petty) items, on i) cash payment basis | | |
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PART E:
COMMERCIAL MATTERS |
50 |
50(A,B,C) |
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ii) Purchase on Rate/ Running Contract basis the items for resale and not for consumption like aerated water, biscuits etc (A) Purchase of proprietary and non-proprietary articles like cold drinks, snacks, etc for sale (not for consumption in the Catering units) (B) Purchase of Non- proprietary articles for consumption in departmental units (C) Purchase of proprietary articles for use in departmental units/pantry cars | | |
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PART E:
COMMERCIAL MATTERS |
50,51,52,53 |
50(D) |
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(D) Purchase of petty equipment specific to catering units such as food trolleys, jars, stoves, etc Purchase of crockery, cutlery line napery/ glassware, cooking and servicing articles and other petty items in urgent cases on limited quotation basis Emergency purchase of catering items in the event of failure or poor response to tenders Condemnation and Disposal of deteriorated stocks including damaged and broken cutlery, | | |
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PART E:
COMMERCIAL MATTERS |
54,55 |
54,55 |
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crockery and dead stock items, which are unserviceable by Tender/Auction Write off losses of goods due to deterioration/ condemned/ unfit for human consumption or excess consumption of raw materials which is incidental in day to day working provided the loss is not due to the carelessness or dishonesty of the Railway employee Repairs to utensils, equipment, machinery including tinning, etc used by the Catering Unit either through Railway Workshop or by calling quotations from local firms | | |
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PART E:
COMMERCIAL MATTERS |
56,57,58,59 |
56,57,58,59 |
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Alterations, enhancement or reduction of accepted rates/ or orders placed Disposal of empties To write off of losses of cooked food including food which has become unfit for human consumption Taking over of dead stock from the existing private catering units to the departmental catering units | | |
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PART E:
COMMERCIAL MATTERS |
60,61,62,63 |
60,61,62,63 |
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Utilization of earnings from departmentally run catering establishments Permission to execute the works for provision of passenger amenities at Railway stations sponsored by individuals/NGOs/ Trusts/Charitable Institutions/ Corporates, etc Execution of identified Railway works through Corporate Social Responsibility of Corporate and PSU – Approval of Master Plan Renting of space for opening of PRS at non-rail head locations | | |
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PART E:
COMMERCIAL MATTERS |
64 |
64 |
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Provision of new UTS/PRS (converting UTS/PRS to UTS- cum-PRS) | | |
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PART F:
ESTABLISHMENT MATTERS |
1 |
1(A,B) |
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SUB-PART-I (GAZETTED) Grant of leave (A) Casual leave (B) i) Leave on average pay / Leave on half average pay (LAP/ LHAP) ii) Encashment of Leave on Average Pay (LAP) while in service | | |
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PART F:
ESTABLISHMENT MATTERS |
1 |
1(C,D,E) |
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(C) Special Disability leave (D) Leave out of India including prior permission to leave Station/HQ (E) Study leave | | |
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PART F:
ESTABLISHMENT MATTERS |
1,2 |
1(F),2(A,B) |
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i) Leave out of India ii) Within India (F) Child Care Leave Transfer of (A) Deputy Heads of Depts(Dy HOD) including Selection Grade (B) Senior Scale | | |
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PART F:
ESTABLISHMENT MATTERS |
3,4 |
3,4(A) |
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Advance of pay on transfer for officers working under them (A) To accept resignation | | |
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PART F:
ESTABLISHMENT MATTERS |
4,5,6 |
4(B) |
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(B) To accept voluntary retirement Forwarding of applications for posting outside Railways on deputation basis Counter signature of T A journals | | |
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PART F:
ESTABLISHMENT MATTERS |
7,8 |
7(A,B) |
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(A) Sanction of advance of composite transfer grant upto a maximum of 75 % (B) Sanction of Composite Transfer Grant For serving officers-within 6 months and for retired officers-within 1 year Waiver of overpayments of amounts for gazetted officers where such over payments were detected by Accounts/ Audit after one year | | |
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PART F:
ESTABLISHMENT MATTERS |
9,10,11,12,13 |
9,10,11,12,13 |
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Grant of awards/rewards for meritorious work of outstanding nature Permitting Gazetted staff to proceed on duty outside Zonal Railway Advance/withdrawal from PF to Gr A and B officers Issue of NOC for obtaining passport Sanction of advances for i) House Building ii) Purchase of Computer | | |
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PART F:
ESTABLISHMENT MATTERS |
14 |
14 |
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Sanction of Pension or Service Gratuity, Retirement or Death Gratuity, Commutation of pension and leave encashment | | |
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PART F:
ESTABLISHMENT MATTERS |
15,16,17,18,19 |
15,16,17,18,19 |
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Handing over and taking over charge in cases in which several scattered works or stores have to be inspected before completing transfer of charge: Treatment of period up to a maximum period of 6 days as on duty Grant of advance of TA/DA To permit journey by road on duty between two stations connected by rail Grant of consolidated conveyance allowance Grant of TA/DA for continuous halt of more than 30 days in accordance with codal provisions | | |
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PART F:
ESTABLISHMENT MATTERS |
20,21 |
21(A,B) |
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Permission to retain quarters on transfer, deputation, retirement, and death etc (A) Permission to Gaz Officers to attend conferences, congress or Meetings in India recognized by Railway Board on duty (B) Grant of Spl CL &Spl Passes to such conferences/ meetings recognized by Rly | | |
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PART F:
ESTABLISHMENT MATTERS |
22,23 |
22,23 |
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Board and specified in Rule 1689- IREC Vol II to an officer on his own request to the extent of time spent in attending the conference/ meeting (C) Grant of Special passes only in other cases on his own request to an officer Training in Non – Railway Institutions within India Issue of NOC for correspondence course/ part time course & applying for admission to different courses |
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01-02-2019 |
1.Finance concurrence is not necessary
2.The case will be processed by the bill drawing office as the case may be and necessary approval may be obtained from the concerned officer of the controlling department and accordingly NOC will be issued
3.Applicable except for any course in which course fee, is either partial or full is to be re-imbursed
4.Applicable for courses recognized by gol |
PART F:
ESTABLISHMENT MATTERS |
24,25,26 |
24,25,26 |
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Provisional payment of salary/wages where the vetted LPC has not been received from the previous unit To permit an Officer to undertake work and/or receive fee (non-recurring or recurring) from private sources Approval of tour programmes of GMs and DRMs | | |
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PART F:
ESTABLISHMENT MATTERS |
27,28 |
27,28 |
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To the payment of contribution or subscription to a professional institution Power to DRMs to interchange ADRMs | | |
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PART F:
ESTABLISHMENT MATTERS |
28 |
28 |
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Power to DRMs to interchange ADRMs | | |
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PART F:
ESTABLISHMENT MATTERS |
1 |
1(A) |
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SUB-PART-II (NON-GAZETTED) | | |
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PART F:
ESTABLISHMENT MATTERS |
1 |
1(B,C,D) |
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(B)Creation/ extension of work charged posts (C) Extension of temporary posts (D) Conversion of temporary posts into permanent posts | | |
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PART F:
ESTABLISHMENT MATTERS |
2,3,4,5 |
3(A,B) |
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Variation and redistribution of non-gazetted posts with in the sanctioned strength of the grade Transfer of posts and grades (A) Temporary transfer of post in respect of non-gazetted staff from one station to another (B) Permanent transfer of posts Fixing Headquarters of Non- Gazetted Staff To make initial appointments to non gazetted posts | | |
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PART F:
ESTABLISHMENT MATTERS |
6 |
6(A,B) |
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Promotions: (A) Regular (B) Adhoc Promotions against Selection Posts Adhoc promotions against selection should be ordered only in inescapable circumstances and are not to be continued beyond four months | | |
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PART F:
ESTABLISHMENT MATTERS |
6 |
6(C) |
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(C) Adhoc Promotions against non-Selection Posts | | |
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PART F:
ESTABLISHMENT MATTERS |
7,8 |
7,8 |
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To re-appoint non-gazetted staff after resignation (except removal and dismissal resulting from disciplinary action) Acceptance of resignation including power to waive off notice period | | |
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PART F:
ESTABLISHMENT MATTERS |
9 |
9 |
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To accept voluntary retirement including the waival of notice period | | |
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PART F:
ESTABLISHMENT MATTERS |
10 |
10(A,B,C) |
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(A) Transfer of non gazetted staff within the seniority unit (B) Inter-divisional transfer (C) Inter-railway transfer/Mutual Transfer of employee (Headqurter controlled posts) | | |
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PART F:
ESTABLISHMENT MATTERS |
10,11,12 |
10(D), 12(A) |
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(D) Inter-railway / inter- division transfer of employee on own request basis and mutual transfer of employee for division controlled posts Grant of joining time Grant of Leave: (A) i) Casual leave (ii) Special Casual Leave for differently abled employees | | |
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PART F:
ESTABLISHMENT MATTERS |
12 |
12(B) |
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(B) i) LAP/ LHAP | | |
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PART F:
ESTABLISHMENT MATTERS |
12 |
12(B) |
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(B) ii) Encashment of Leave on Average Pay (LAP) while in service | | |
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PART F:
ESTABLISHMENT MATTERS |
12 |
12(C) |
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(C) Special disability leave | | |
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PART F:
ESTABLISHMENT MATTERS |
12 |
12(D,E,F) |
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(D) Study leave (E) Leave for going abroad including prior permission to leave Station/HQ (F) i) Grant of Hospital leave (for the first 120 days with full pay and thereafter with ½ pay) ii) Grant of Hospital leave beyond 120 days with full pay | | |
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PART F:
ESTABLISHMENT MATTERS |
12 |
12(G,H) |
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(G) (i)Special casual leave for participation in national/international & ordinary sports Events/Scouting activities/cultural events G (ii) Grant of 330 days SCL to Outstanding Sportspersons recommended by RSPB (H) Extra-ordinary leave in combination with or in continuation of LAP and LHAP (inclusive of combined leave made up of LAP and LHAP) | | |
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PART F:
ESTABLISHMENT MATTERS |
12 |
12(I,J,K,L) |
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(I) Leave to a railway servant in respect of whom a medical authority has reported that there is no reasonable prospect that he will be fit to return to duty (J) Counting of extraordinary leave forincrement (K) i) Grant of Maternity / Paternity Leave (K) ii) Child care leave (L) To grant certificate that a railway servant would have continued to officiate in the post but for his proceeding on leave | | |
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PART F:
ESTABLISHMENT MATTERS |
12,13 |
12(M) |
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(M) Grant of Special Casual leave up to a total period of 15 days in a calendar year and special passes to railway staff who are members of managing committee for attending meeting of the Managing Committee including those of the Board of Directors and the Sub Committees of Co- operative Credit Societies and banks including consumer cooperative societies Sanction for investigation of arrears of pay and allowances ( CS No 16 dated 14 12 10 and Corrigendum to CS dated 04 06 14) | | |
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PART F:
ESTABLISHMENT MATTERS |
14,15,16,17,18 |
18(A) |
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Confirmation of Non Gazetted Staff To order deductions from Gratuity on account of Govt Dues To waive irrecoverable amounts over drawn by non- gazetted Railway servants which have been detected within one year To waive recoveries of amounts over-drawn by non- gazetted Railway servants which have been detected after one year of payment (A) Retention of Railway quarters | | |
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PART F:
ESTABLISHMENT MATTERS |
18 |
18(A) |
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i) On transfer from one station to another station within same Railway ii) Beyond two months | | |
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PART F:
ESTABLISHMENT MATTERS |
18 |
18(B,C) |
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(B) On deputation to Railtel corporation/ IRCTC (C) On transfer to New Zonal Railways/ Divisions | | |
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PART F:
ESTABLISHMENT MATTERS |
18 |
18(D,E,F) |
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(D) Missing employees (E) Retirements (F) Death / Retired on total medical incapacitation and CGA is in process | | |
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PART F:
ESTABLISHMENT MATTERS |
18,19,20,21 |
18(G), 21(A) |
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(G) During leave (including EOL) other than on medical ground for period not exceeding 120 days Grant of daily allowance for halts in excess of 30 days Sanction of mileage allowance (a)Grant of HRA to staff who are posted to stations at which HRA is admissible | | |
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PART F:
ESTABLISHMENT MATTERS |
21,22,23 |
21(B), 23(A,B) |
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(b) Grant of House Rent Allowance in the event of non- acceptance or surrender/vacation of Railway Residential Accommodation To stop HRA admissible under Rules in the event of an employee refusing to accept the accommodation offered by Railway (A) To permit occupation of quarters upon resignation/ discharge (B) Upon joint occupation as per extant rules and orders | | |
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PART F:
ESTABLISHMENT MATTERS |
24,25,26,27 |
25(A,B),27(A) |
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To sanction write off of irrecoverable personal advances or amounts otherwise due from non-gazetted railway servants i e rent etc Grant of educational assistance to Railway employees a) educational allowance b) Hostel subsidy To determine the rate of TA to an outsider attending departmental enquiry Composite Transfer Grant (A) Sanction in respect of normal claims i) For serving employees ii) For retired employees/families of retired/death employees in situations where the personal effects were moved within one year | | |
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PART F:
ESTABLISHMENT MATTERS |
27 |
27(B) |
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(B) Sanction for belated claims i) For retired employees in situations where the personal effects were moved beyond one year and up to two years ii) In the event of death of a railway servant while in service, where the personal effects are moved beyond 1 year up to 2 ½ years | | |
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PART F:
ESTABLISHMENT MATTERS |
28,29,30,31 |
28,29,30,31 |
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Grant of consolidated conveyance allowance Sanction of Breakdown Allowance Grant of House Building Advance (HBA) as admissible Condonation of break in service not more than one year | | |
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PART F:
ESTABLISHMENT MATTERS |
32,33,34 |
32,33,34 |
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Counter signature of TA journals Counter signature of OT journal Alteration of recorded date of birth, of Group 'C' and Group 'D' employees | | |
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PART F:
ESTABLISHMENT MATTERS |
35,36,37 |
35,36,37 |
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To permit change of name in original records including service registers (SRs) subject to compliance of the prescribed procedure Provisional payment of wages/ salary To issue service certificate to Rly Servants who have put in 12 months service or more | | |
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PART F:
ESTABLISHMENT MATTERS |
38,39 |
38,39 |
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To authorize a railway servant to proceed on duty outside the Zonal Railway Training in non-railway institutions | | |
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PART F:
ESTABLISHMENT MATTERS |
40 |
40(A,B,C) |
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Sanction of Advances (A) From provident fund (B) Of travelling allowance (T A) (C) Of pay on transfer | | |
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PART F:
ESTABLISHMENT MATTERS |
41,42,43 |
41,42,43 |
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Grant of permission to Gr C and D staff for transactions in respect of acquisition or disposal of i) immovable property, ii) movable property exceeding 2 months basic pay Condonation of delay for non- insurance of flat/house, purchased/ built out of house building advance Reconstruction of service registers with available records | | |
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PART F:
ESTABLISHMENT MATTERS |
44,45,46,47 |
44,45,46,47 |
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Reconstruction of service registers on the basis of affidavits when no records are available Sanction of pension/ Service gratuity, retirement/death gratuity, commutation of pension and leave encashment Issue of ‘No Objection Certificate’ (NOC) for obtaining passport To make alteration (other than date of birth) in the service register e g change of name, date of appointment etc , in case of clerical error only in the first page of service register | | |
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PART F:
ESTABLISHMENT MATTERS |
48,49,50 |
48,49,50 |
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Treating the period of handing over and taking over charge in cases in which several scattered work or stores have to be inspected before completing transfer of charge - treatment of period as on duty up to a maximum of 6 days To permit journey by Road between two stations connected by Rail Sanction for undertaking a work (A) For which honorarium is offered and to grant acceptance of the same | | |
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PART F:
ESTABLISHMENT MATTERS |
50 |
50(B) |
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(B) To sanction and make payments to Honorarium for delivering lecture in training school to officers and supervisory staff and guest speakers (C) For which fee is offered and acceptance of the same | | |
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PART F:
ESTABLISHMENT MATTERS |
50,51 |
50(D,E) |
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(D) To sanction and make payments for Yoga Classes in Railway Training Centres (E) Grant of honorarium to the IO/PO for conducting departmental enquiries in cases other than vigilance investigations To grant advance increment on sports account for excellance in Sports |
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19-03-2019 |
1.Accounts concurrence is not necessary
2.Fixation of pay to be vetted by associate finance |
PART F:
ESTABLISHMENT MATTERS |
52,53,54,55 |
52,53,54,55 |
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Recovery in instalments of amounts, paid erroneously to railway employees Recovery in lumpsum or in instalments, of arrears of subscription due from the railway servant who is admitted as a subscriber to the provident fund with retrospective effect Refund of cost of training and enforecement of bond/money in respect of Railway employees who secured employment under the Central or State Govt or in PSU/at Autonomous Bodies on the basis of their duly forwarded applications Compensation to railway servants for loss of private property during course of accident or strike | | |
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PART F:
ESTABLISHMENT MATTERS |
56,57,58,59 |
56,57,58,59 |
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To grant compensation other than those awarded by Claims Commissioner Classification of railway servants under hours of employment rule Sanction for payment of compensation under Employees’ Compensation Act Sanction to refund of P F by instalment by non-gazetted staff on reappointment | | |
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PART F:
ESTABLISHMENT MATTERS |
60 |
60(A,B) |
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To sanction rewards to non- gazetted staff (A) Cases connected with averting or reducing the severity of accidents (B) Suggestions and inventions | | |
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PART F:
ESTABLISHMENT MATTERS |
60 |
60(C) |
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(C) Other cases of meritorious/ outstanding work including RPF staff | | |
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PART F:
ESTABLISHMENT MATTERS |
60 |
60(D,E) |
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(D) Group Cash award for meritorious outstanding work E) To Grant of Rewards for detection and/or apprehension of offenders in a criminal case | | |
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PART F:
ESTABLISHMENT MATTERS |
61,62,63,64,65 |
61,62,63,64,65 |
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To sanction ex-gratia payment to the dependents of railway employees who die in performance of their bonafide official duties Temporary exemption under Hours of employment Regulation (HOER) Suspension of Lien Payment of Deposit of Decretal amount in satisfaction of the decree passed by Civil Court/Authority under Payment of Wages Act Forwarding of application to posts outside the Railway | | |
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PART F:
ESTABLISHMENT MATTERS |
66,67,68,69 |
66,67,68,69 |
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Creation of Supernumerary post for medically de- categorized staff/ identified surplus staff Grant of conveyance allowance to blind & orthopaedic ally handicapped Railway employee subject to the conditions prescribed Sanction of National Holiday allowance to Essential staff in HQ Offices Re-engagement of retired employees against sanctioned posts in exigencies of service | | |
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PART F:
ESTABLISHMENT MATTERS |
70,71,72 |
70,71,72 |
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(A) Engagement of staff against posts of SSEs/JEs (Works) in construction organization by re-engagement of retired personnelandby re engagement on contract basis (B) Engagement of staff against posts of Engineering, Electrical and S&T departments of Railway Electrification organization by re-engagement of retired personnel and by engagement on contract basis Providing alternative employment on medical grounds to medically decategorised staff / redeployment of surplus staff - approval of the recommendations of the Screening Committee To the payment of contribution or subscription to a professional institution | | |
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PART F:
ESTABLISHMENT MATTERS |
73 |
73(i) |
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Issue of NOC for Correspondence Course / Part Time Course and applying for admission to different courses Sanction a permanent / consolidated travelling allowance to the eligible categories of staff | | |
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PART G:
Security Matters |
1,2,3,4,5 |
1,2,3,4,5 |
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Purchase and stitching of uniform material for RPF/RPSF Band Purchase of RPF/RPSF Band equipment Repair of band equipment Temporary works like concertina/razor edge fencing, erection of morchas/ portable morchas/ temporary towers, queue managers, installation of search lights etc to handle large crowds, extremist situations, melas and other exigencies Bada Khana on the occasion of RPF Raising Day (once a year as per the Force Tradition on Raising Day, etc ), during the visit of MR, MoSR, CRB, DG/RPF, GM, CSC, DRM, during Darbar or on special occasion and on ceremonial occasion and for other visits of the force establishment interaction purpose | | |
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PART G:
Security Matters |
6,7,8 |
8 I(i,ii,iii,iv,v) |
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Expenditure incurred in Range classification & Firing practice and hiring of tentatge/furniture for Suraksha Sammelan, training camps, meetings and sporting events Hiring of vehicle for RPF Post (no departmental vehicle available/ for operational work) 8) Recruitment of constables and sub-inspectors in RPF Hiring of agency for processing of applications including the following: i Processing of applications ii Candidate data upload for test center mapping and admit card generation iii Accountal of money received and deposition iv Test center allocation candidates and provision of admit cards to candidate v Intimation to candidates for downloading of hall tickets/ admit cards | | |
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PART G:
Security Matters |
8 |
8 I(vi,vii,viii,ix), II(i,ii,iii,iv,v,vi,vii) |
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vi Refund of money to eligible candidates vii Uploading call letters for PET/PMT/Trade test/Document Verification viii Intimation to candidates for downloading of call letters for PET/PMT/Trade Test, etc ix Helpdesk support from the date of publication of advertisement till completion of CBT Hiring of agency for conducting Computer Based Test including the following: i Identification and finalization of test centers ii Content creation (question papers for objective examinations) as per requirement iii Deployment of trained manpower and inventory setup at every test center iv Frisking of candidates v Separate enclosures to frisk female candidates vi Biometric Registration across all test centers vii Secured (encrypted/VPN | | |
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PART G:
Security Matters |
8 |
8 II(viii,ix,x,xi,xii,xii,xiv),III,IV,V |
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protected) downloading of the question papers viii Monitoring of the whole examination through command center ix CCTV surveillance at test centers x Matching the candidate responses with the correct keys xi Final result processing after evaluation of objective exams xii Sharing of results and other exam related data such as audit trails, etc xiii Provide support with examination related data for handling RTI queries xiv Any other task as decided by Chairperson-CRC Purchase of items like RFID, weighing machines, measuring tape, high jump bars, stop watches, row, line, gloves, stationary, trunks, chest numbers etc for recruitment, selection etc Hiring of computers, experts, etc PA Net system, facility, CCTV, typing Sanction of honorarium to RPF staff deputed for written exam /PET/document verification in | | |
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PART G:
Security Matters |
8,9,10,11,12,13 |
8(VI,VII,VIII,IX) |
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RRB/RRC/RPF exam Expenses on food, tea, snack Hiring of Home guards for crowd management For items 8 (v, vi & vii) (honorarium amount will be at par with the provision provided for RRB) Expenses for preparation of ground for high jump, long jump, 1500 meter run, barricading, marking, surface leveling, etc Hiring of stadium, examination centre like school and colleges for recruitment/selection for indoor and outdoor tests, sports activities, etc Purchase and stitching of specific operational dress for security escort of VVIPs on Railways Hiring of technical security gadgets like Drone cameras, CCTV, baggage scanners, DFMD, HHMD, trolley mirror, etc Hiring of simulators for learning motor driving, firing from weapons etc Hiring of digital content/online digital content, CDs/DVDs for improvement of motivation & professional skills Security guards for non-core activities |
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17-10-2018 |
ITEM NUMBER - 13
Empowerment in directive 36 issued vide rlybd letter no 2010/sec (spl)6/9 dated 21.04.2017 regarding core/none core areas of security along with empowerment in rly bd letter no 2018/trans/01/policy dated 16.07.2018 would be applicable |
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18-07-2020 |
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